Hospitality & Facilities Coordinator (Temp-to-Perm) - NYC

Career Group; New York (NY); On-site; USD 50,000 - 70,000; Full time

Job summary

Career Group is assisting a nonprofit client in finding a Temp to Perm Hospitality Coordinator to support its New York Operations team. The role focuses on maintaining a welcoming office and delivering high-quality facilities, hospitality, and event support for meetings in the NYC office.

The position is onsite in Midtown East, NYC, with hours Monday–Friday 7:30 AM–3:30 PM and occasional weekend event support. The role starts asap with potential permanent hire.

Qualifications

• 3+ years in facilities operations, events, hospitality, or corporate services.
• Proven ability to manage multiple priorities and deliver high-quality service.
• Experience coordinating meetings and events is a plus.
• Strong documentation and inventory tracking skills.

Responsibilities

• Maintain office, conference rooms, and staff areas to a high standard through daily walkthroughs and proactive issue resolution.
• Coordinate building work orders from submission through vendor coordination and completion.
• Serve as a day-to-day point of contact with building management, engineers, security, contractors, and external vendors.
• Coordinate logistics for meetings and events, including room setups, furniture moves, signage, catering, staging, and room resets.
• Support AV/IT setups in coordination with the AV/IT team, including basic troubleshooting and cable management.
• Assist with deliveries, office moves, workplace projects, and waste/recycling coordination.
• Manage office inventory, including supplies, equipment, furniture, stationery, and pantry items.
• Handle office purchasing and maintain accurate records in accordance with company policies and established budgets.
• Track office deliveries and vendor orders, following up on lead times and escalating delays as needed.
• Support office safety and security initiatives, including drills, compliance checks, emergency equipment, and documentation.
• Assist with incident response, including power outages, leaks, equipment failures, and other workplace issues.
• Partner with People & Culture on employee onboarding and offboarding, including preparing workspaces and resetting desks.
• Assist with maintaining the office seating plan and coordinating seat assignments.
• Monitor contractor performance and ensure work is completed according to scope and company standards.
• Maintain accurate documentation related to vendors, service contracts, inventory, work orders, and workplace operations

Skills

Client-facing skills

Interpersonal skills

Organization

Attention to detail

Microsoft Office 365

Tools

Building Engines

Prism

CMMS

Ticketing systems

Job description

Career Group is assisting a nonprofit client in finding a Temp to Perm Hospitality Coordinator to support its New York Operations team. The role focuses on maintaining a welcoming office and delivering high-quality facilities, hospitality, and event support for meetings in the NYC office.

The position is onsite in Midtown East, NYC, with hours Monday–Friday 7:30 AM–3:30 PM and occasional weekend event support. The role starts asap with potential permanent hire.