Temp Administrative Specialist — Front Desk & Student Support

University of Tennessee, Knoxville; Knoxville (TN); On-site; USD 51,743,000 - 61,992,000; Full time

Job summary

The University of Tennessee, Knoxville, seeks a temporary full-time Administrative Associate I / Receptionist in the Min H. Kao Department of EECS.

The role provides front desk support and assists the Online Master Program coordinator, along with general student support and back-up to department leadership. Responsibilities include mail and visitor coordination, inventory management, conference room bookings, and preparing regular reports for online programs and student services.

Qualifications

• Education: High school diploma or GED.
• 1 year of administrative experience.
• Ability to multitask in a fast-paced environment with faculty, staff and students.
• Proficient in Microsoft Office and standard admin software.
• Strong professional communication and interaction with stakeholders.

Responsibilities

• Coordinate and manage Business Office mail.
• Check in visitors for scheduled appointments.
• Assist faculty, students, and visitors with inquiries.
• Assist and coordinate textbooks for faculty.
• Manage inventory, initiate supply orders, stock office supplies.
• Oversee swag inventory and conference room reservations.
• Distribute parking passes as needed.
• Update phone lists and the eecsinfo email.
• Building/space access support.
• Assist MSCS online master program students and coordinate with enrollment advisors.
• Maintain enrollment data and generate reports for online programs.
• Support fellowship tracking and scholarship input in university systems.

Skills

Multitasking

MS Office

Communication skills

Front desk experience

Education

High school diploma or GED

Tools

Microsoft Outlook

Email systems

Job description

The University of Tennessee, Knoxville, seeks a temporary full-time Administrative Associate I / Receptionist in the Min H. Kao Department of EECS.

The role provides front desk support and assists the Online Master Program coordinator, along with general student support and back-up to department leadership. Responsibilities include mail and visitor coordination, inventory management, conference room bookings, and preparing regular reports for online programs and student services.