Academic Office Specialist: Department Support Lead

University of Tennessee, Knoxville; Knoxville (TN); On-site; USD 45,000 - 49,000; Full time

Job summary

University of Tennessee, Knoxville is seeking an administrative assistant to support the Department Head and faculty in a fast-paced environment. The role covers calendar management, document preparation, and coordination of department activities throughout the academic year.

The position requires strong organizational skills, excellent communication, and the ability to handle multiple priorities. Onsite at UTK with a focus on supporting graduate programs and research activities.

Qualifications

• MS Word, PowerPoint, Excel, Outlook proficiency required.
• Strong organizational skills with ability to handle deadlines.
• Professional oral and written communication expected.
• Experience in a demanding office environment.
• Experience with policies and procedures of a larger organization.

Responsibilities

• Maintain Department Head’s calendar and track deadlines.
• Provide day-to-day administrative support to department leadership.
• Schedule meetings, coordinate venues, and arrange catering when needed.
• Prepare materials for meetings (folders/binders).
• Monitor and route department emails and inquiries.
• Assist with faculty and graduate student processes and records.
• Support ABET reporting and annual reviews for faculty.
• Assist with graduate applications and recruitment efforts.

Skills

MS Office

Calendar management

Communication

Multitasking

Confidentiality

Education

High school diploma or GED

Associate’s degree

Tools

25Live

Job description

University of Tennessee, Knoxville is seeking an administrative assistant to support the Department Head and faculty in a fast-paced environment. The role covers calendar management, document preparation, and coordination of department activities throughout the academic year.

The position requires strong organizational skills, excellent communication, and the ability to handle multiple priorities. Onsite at UTK with a focus on supporting graduate programs and research activities.