Dynamic Temporary Administrative Coordinator

UC Irvine; Irvine (CA); On-site; USD 36,000 - 51,000; Full time

Job summary

UC Irvine is seeking a temporary administrative support role to help manage daily operations, facilities, room reservations, and event logistics for the EECS department. You will also maintain calendars, prepare minutes, and handle purchasing requests while coordinating with staff and student workers.

The role emphasizes strong communication, discretion, and the ability to work independently or collaboratively within a university setting, with a focus on accuracy and customer service.

Qualifications

• Exceptional written and verbal communication with a strong customer-service orientation.
• Ability to work independently or with others, with sound judgment and discretion.
• Excellent organizational and time-management skills with attention to detail.
• Proficient reading, writing and following English instructions.

Responsibilities

• Oversee daily operations, equipment, supplies, facilities maintenance, cubicle assignments, and key issuance/refunds.
• Coordinate room reservations, event logistics, calendars, and minute-taking for biweekly faculty meetings.
• Submit department purchasing and reimbursement requests per university policy.
• Draft department-wide correspondence and supervise student worker assignments with EECS staff.

Skills

Customer service

Discretion

Organization

English proficiency

Tools

Microsoft Office

Zoom

DocuSign

SharePoint

Google Workspace

Job description

UC Irvine is seeking a temporary administrative support role to help manage daily operations, facilities, room reservations, and event logistics for the EECS department. You will also maintain calendars, prepare minutes, and handle purchasing requests while coordinating with staff and student workers.

The role emphasizes strong communication, discretion, and the ability to work independently or collaboratively within a university setting, with a focus on accuracy and customer service.