Temp Executive Assistant to the Dean (Part-Time)

UT Health Sciences; Chattanooga (TN); On-site; USD 23,000 - 32,000; Part time

Job summary

UT Health Sciences in Chattanooga, TN, seeks an Administrative Associate 3 to support the Dean during a temporary coverage assignment. This on-site, part-time role manages the Dean’s calendar, coordinates meetings, drafts correspondence, and handles office operations with campus and community partners.

Responsibilities include scheduling, travel arrangements, meeting logistics, and preparing briefings. Qualifications require a High School Diploma or GED and 4 years of progressive office

Qualifications

• Education and experience requirements as stated in the posting.
• Four years of progressive office administrative experience or a degree in lieu of experience.

Responsibilities

• Manages and prioritizes the Dean’s calendar, including scheduling meetings, resolving conflicts, confirming attendance and travel arrangements.
• Prepares, routes, and tracks correspondence, briefing materials, meeting agendas, and follow-up items for the Dean.
• Coordinates logistics for meetings, including room reservations, virtual setups, materials, attendee communication, and hospitality as needed.
• Maintains day-to-day operations of the Dean’s Office, including supplies, service requests, and maintenance coordination.
• Assists with planning campus-wide events, Dean’s Office meetings, and administrative activities.
• Provides scheduling and logistical support for administrative searches and committees as needed.
• Performs other duties as assigned.

Skills

Written comms

Verbal communication

Planning & organization

Detail-oriented

Tech proficiency

Administrative systems

Executive presence

Service orientation

Problem-solving

Sound judgment

Confidentiality

Education

High School Diploma or GED

Bachelor's Degree in lieu of experience

Job description

UT Health Sciences in Chattanooga, TN, seeks an Administrative Associate 3 to support the Dean during a temporary coverage assignment. This on-site, part-time role manages the Dean’s calendar, coordinates meetings, drafts correspondence, and handles office operations with campus and community partners.

Responsibilities include scheduling, travel arrangements, meeting logistics, and preparing briefings. Qualifications require a High School Diploma or GED and 4 years of progressive office