TDCJ - Administrative Assistant V - Reentry and In

Texas Department Of Criminal Justice; Austin (TX); On-site; USD 45,000 - 65,000; Full time

Job summary

Texas Department Of Criminal Justice in Austin, TX seeks an Administrative Assistant V to provide high-level administrative support to the Deputy Directors of the Rehabilitation and Reentry Division. You will prepare and edit reports and presentations, coordinate meetings and travel, and maintain document and data management systems, serving as a central coordination point for division tasks.

You will interact with executives, coworkers, stakeholders, and the public, manage competing priorities,

Qualifications

• Strong administrative and organizational skills.
• Able to manage competing priorities, meet deadlines and monitor workflow.
• Demonstrates clear communication with executives, coworkers, stakeholders and the public.

Responsibilities

• Provide administrative support to Deputy Directors of Rehabilitation and Reentry Division.
• Prepare and edit reports and presentations.
• Coordinate meetings and travel.
• Develop and maintain document and data management systems.
• Serve as central coordination point for division administrative tasks.
• Handle communications by responding, drafting or directing to appropriate parties.

Skills

Administrative skills

Organizational skills

Prioritization

Communication

Teamwork

Problem solving

Tools

Microsoft Office

Job description

• Job Duties:Provide administrative assistance to the Deputy Directors of the Rehabilitation and Reentry Division, prepare and edit reports and presentations, coordinate meetings and travel, develop and maintain document and data management systems, serve as a central coordination point for designated division administrative tasks, and handle communication through response, draft or direction to appropriate parties.Administrative Assistant V will learn and become a first point of contact with a bird's eye view of division operations, helping to identify potential issues, and ensure smooth flow of information in and out of the deputy director's office. The Administrative Assistant is essential to organizational efficiency and productivity, blending clerical, organizational and interpersonal skills to support daily operations, enhance communications and maintain a professional ethical and efficient workplace.You'd be a GOOD fit if:You demonstrate strong administrative and organizational skills.You are able to manage competing priorities, meet and monitor established deadlines, and ensure smooth workflow across division departments.You are dependable, punctual, and committed to completing assignments accurately.You are comfortable working independently while also contributing effectively to a team.You learn new processes and systems quickly and apply them effectively.You are proactive and resourceful with the ability to anticipate needs and trouble shoot issues with limited direction.You'd be a GREAT fit if:You are highly organized and detail-oriented, with the ability to manage multiple priorities, deadlines, and administrative responsibilities effectively.You have strong communication skills and the ability to interact professionally with executives, coworkers, stakeholders, and the public.You have a strong knowledge of office procedures, scheduling, correspondence, records management, and administrative systems.You enjoy teamwork and are adaptable, willing to assist others and take on additional responsibilities when needed.You are willing to be show an artistic side, while drafting engaging presentations, assisting in design of informational materials, and creative solution building.

• For the full Job Description, please click the link below:Adminstrative Assistant V Additional Information:Travel None - Position may make day trips, but no overnight trips Work Site Visits No Study Material No Pre-Service Training Academy Required No Hazardous Duty/Longevity Position Longevity

• Outside applicants will be required to submit to pre-employment drug testing as a condition of employment.Contact Information: Questions concerning this Questions concerning the applicationposition can be directed to: process can be directed to: Molly Collums Harmony LopezHiring Manager OR Human Resources512-671-2515 [e-mail] [e-mail] Important Note to the Candidate:Military PreferenceTo receive MILITARY PREFERENCE, you are required to provide proof by attaching the necessary documentation to this job application.Milit ry Occupation Specialty Codeshttps://hr.sao.texas.gov/CompensationSystem/JobDescriptionsClick on the occupational category for the position.Additional MOS can be found at the State Auditor's Office, Military Crosswalk Guide.The Texas Veterans Commission provides helpful employment information. Go to: http://www.texasskillstowork.com, http://www.onetonline.org, https://hr.sao.texas.gov/CompensationSystem/JobDescriptions/ or www.careeronestop.org for assistance translating your military experience and training courses into civilian job terms, qualifications/requirements and skill sets.Applications submitted through Work in TexasWork In Texas (WIT) applicants must complete supplemental questions to be considered for the position. To complete the supplemental questions please go to CAPPS Recruit to register or login and access your profile.EligibilityAn applicant must be eligible to work in the United States and must remain eligible, without sponsorship or any assurance of financial or other assistance from this agency, during the term of their employment. EEO Statement:The State of Texas is an Equal Opportunity Employer and does not discriminate on the basis of race, color, national origin, sex, religion, age or disability in employment or the provision of services. You may make copies of this application and enter different position titles, but each copy must be signed. Resumes will not be accepted in lieu of applications, unless specifically stated in the job vacancy notice.