Talent Events & Recruitment Logistics Coordinator

Dexian; Plano (TX); On-site; USD 27,552,000 - 35,818,000; Part time

Job summary

Dexian is seeking a 6-month contract role to orchestrate logistics for virtual and in-person events, including breakout rooms on Zoom and travel reimbursements. You will manage RSVPs, book rooms and AV services, and prepare materials for interview processes.

You’ll build interview schedules in Excel, prepare resume bundles, and maintain accurate data in the ATS while supporting the team with ad-hoc projects as needed. This position supports Dexian’s recruitment operations.

Qualifications

• Experience coordinating virtual and in-person events.
• Ability to manage RSVPs and invitations using events system.
• Experience with expense reporting and travel reimbursements.

Responsibilities

• Manage upfront logistics for virtual events; facilitate breakout rooms on zoom several times per week for virtual interviews.
• Leverage events system to send invites and manage RSVPs.
• Manage upfront logistics for in-person events; Book rooms / AV services; order catering, marketing materials.
• Manage candidate travel and expense reimbursement; answer ad-hoc questions.
• Create and submit expense reports; centrally track all expenses.
• Create resume bundles, build interview schedules in Microsoft Excel, print materials, create folders and day-of materials.
• Manage candidates in the applicant tracking system for all covered events, including real-time status updates and accurate completion of data.
• Complete additional projects and/or tasks to ensure the team can deliver results as needed.

Skills

Event coordination

Candidate management

Zoom

Microsoft Excel

Tools

Microsoft Excel

Applicant Tracking System (ATS)

Expense reporting tools

Job description

Dexian is seeking a 6-month contract role to orchestrate logistics for virtual and in-person events, including breakout rooms on Zoom and travel reimbursements. You will manage RSVPs, book rooms and AV services, and prepare materials for interview processes.

You’ll build interview schedules in Excel, prepare resume bundles, and maintain accurate data in the ATS while supporting the team with ad-hoc projects as needed. This position supports Dexian’s recruitment operations.