Recruiting Coordinator 5

Dexian; Irving (TX); On-site; USD 34,000 - 37,000; Full time

Job summary

Dexian seeks a proactive Recruiting Coordinator to support its Digital, Technology & Distribution Talent Acquisition team in the United States. You will assist with recruiting coordination, onboarding, and compliance for salaried roles nationwide.

Responsibilities include scheduling interviews, preparing offer letters, managing background checks, and maintaining accurate HR records. The role requires strong organizational skills and experience with ATS platforms in a fast-paced environment.

Qualifications

• Minimum 10+ years in recruiting, recruiting coordination, or HR-related roles.
• Professional English communication, both written and verbal.
• Experience with ATS and high-volume recruitment processes.

Responsibilities

• Provide administrative support to recruiters and hiring teams.
• Coordinate offers, documents, and recruitment communications.
• Schedule interviews and manage calendars across multiple teams.
• Create and post job requisitions and maintain candidate communications.
• Support onboarding and pre-employment activities.
• Maintain ATS/HR systems data accuracy and compliance.

Skills

Organization

Multitasking

Process-Driven Execution

ATS management

Calendar management

Recruiting operations support

Data accuracy

Compliance

Prioritization

Workflow management

Candidate sourcing

Staffing operations

Relationship management

Customer service

Education

High School Diploma

College degree preferred

Tools

Workday

Taleo

PeopleSoft

MS Office

Job description

Schedule: Monday to Friday, 9:00 AM to 5:00 PM (flexible start/end times)

Pay Rate: $25-$27/hour

Position Overview

Our client is seeking a dynamic, organized, and self‑motivated Recruiting Coordinator to support its Digital, Technology & Distribution Talent Acquisition team. This role provides recruiting and onboarding support for salaried management and support positions across the United States, ensuring all hiring activities are completed accurately, efficiently, and in compliance with company policies and regulatory requirements.

Key Responsibilities

Recruitment Coordination

• Provide administrative support to recruiters and hiring teams.
• Generate offer letters, candidate correspondence, and recruitment documentation.
• Coordinate recruiting activities among recruiters, sourcers, hiring managers, and candidates.
• Schedule interviews and manage complex calendars.
• Communicate interview logistics to candidates and hiring teams.
• Create and maintain job postings.

Candidate & Hiring Process Management

• Coordinate offer letter distribution and employment contracts.
• Manage background checks, reference checks, security clearances, and other pre‑employment activities.
• Collect and track required candidate documentation.
• Support onboarding activities and ensure timely completion of hiring requirements.
• Assist with new hire record creation and recruitment system updates.

Systems & Compliance

• Maintain accurate information within ATS and HR systems such as:
• Workday
• Taleo
• PeopleSoft
• Ensure compliance with recruiting processes, policies, and applicable regulations.
• Maintain accurate recruitment documentation and records.

Additional Support

• Prescreen resumes against open requisitions as directed by recruiters.
• Assist with hiring policy documentation and benchmarking initiatives.
• Deliver a high‑touch candidate and stakeholder experience throughout the hiring process.

Required Qualifications

• 10+ years of recruiting, recruiting coordination, or HR‑related experience.
• High School Diploma required; college degree or equivalent experience preferred.
• Strong verbal and written communication skills in English.
• Intermediate proficiency with MS Office and web‑based recruiting applications.
• Experience utilizing Applicant Tracking Systems (ATS).
• Strong organizational and multitasking abilities.
• High attention to detail and process discipline.
• Ability to work effectively in a fast‑paced, matrixed environment.
• Strong stakeholder management and relationship‑building skills.
• Self‑motivated team player with the ability to meet defined service level agreements (SLAs).

Preferred Qualifications

• Knowledge of an additional local language.
• Familiarity with HR and recruiting policies and procedures.
• Experience supporting high‑volume hiring environments.
• Ability to build and maintain strong working relationships across multiple stakeholder groups.

Top 3 Required Skills

• Organization
• Multitasking
• Process‑Driven Execution

Technical Skills

• Required
• ATS management (Workday, Taleo, PeopleSoft, or similar)
• Calendar management
• Recruiting operations support
• Data accuracy and compliance
• Prioritization and workload management
• Candidate sourcing support
• Staffing and recruiting operations
• Relationship management
• Customer service and service excellence

Team Structure

• Part of a team of approximately five professionals.
• Strong partnership with HR and Talent Acquisition teams.
• Friendly and supportive team culture.
• Fast‑paced, high‑volume recruiting environment.
• Strong emphasis on collaboration, responsiveness, and candidate experience.

Candidate Value Proposition

Why Join This Opportunity?

• Gain exposure to end‑to‑end recruitment and onboarding operations.
• Develop expertise in recruiting systems, compliance, stakeholder management, and candidate experience.
• Collaborate with experienced Talent Acquisition and HR professionals.
• Opportunity created due to increased hiring demand and workload growth.

Typical Day‑to‑Day Activities

• Coordinate and schedule interviews.
• Create recruitment documentation and candidate communications.
• Manage candidate and hiring manager correspondence.
• Create and post job requisitions.
• Support onboarding and pre‑employment activities.
• Update ATS and HR systems.
• Prescreen resumes against open positions.
• Partner with recruiters, hiring managers, and HR teams.
• Track hiring milestones, compliance requirements, and documentation.

Candidates may not be a fit if they have:

• Limited recruiting coordination or high‑volume administrative experience.
• Difficulty working independently in a fast‑paced environment.
• Weak stakeholder management or communication skills.
• Limited experience with recruiting systems, compliance, reporting, or structured recruiting processes.
• A preference for strategic leadership or people‑management roles over hands‑on recruiting coordination.

Potentially Overqualified Candidates

• Candidates seeking senior leadership positions.
• Individuals focused primarily on people management responsibilities.
• Candidates looking for long‑term strategic recruiting leadership roles rather than a hands‑on contract recruiting support assignment.

Dexian stands at the forefront of Talent + Technology solutions with a presence spanning more than 70 locations worldwide and a team exceeding 10,000 professionals. As one of the largest technology and professional staffing companies and one of the largest minority‑owned staffing companies in the United States, Dexian combines over 30 years of industry expertise with cutting‑edge technologies to deliver comprehensive global services and support.

Dexian connects the right talent and the right technology with the right organizations to deliver trajectory‑changing results that help everyone achieve their ambitions and goals. To learn more, please visit https://dexian.com/.

Dexian is an Equal Opportunity Employer that recruits and hires qualified candidates without regard to race, religion, sex, sexual orientation, gender identity, age, national origin, ancestry, citizenship, disability, or veteran status.