Talent Administrator & Coordinator — HR Ops + Unlimited PTO

Wilson HR; Tallahassee (FL); Remote; USD 37,000 - 50,000; Full time

Benefits offered by this job

Bonus/commission programs

Health insurance coverage

Retirement plan

Employee wellness program

Unlimited PTO

Job summary

Wilson HR in Tallahassee is seeking a passionate Talent Administrator & Coordinator to join our friendly team and support the recruitment process through lifecycle activities. You will coordinate schedules, maintain files, and facilitate pre-employment steps.

Ideal candidates have 1–2 years of office administration experience, strong MS Office skills, and a confidential, collaborative work style. This role offers growth in a dynamic HR environment and exposure to full recruitment operations.

Qualifications

• Demonstrated customer service mentality with a can-do attitude.
• Superior organizational skills and dedication to completing projects on time.
• Excellent communication skills with the ability to work in a team environment.
• Deep understanding of and commitment to confidentiality.

Responsibilities

• Coordinate and schedule candidates for assessments, interviews, onsite visits, etc.
• Own pre-employment processing of employees, ensuring proper completion of paperwork.
• Prepare offer letters and facilitate background checks and reference checks.
• Maintain files and documentation on candidates to maintain compliance.
• Lead auxiliary postings for the internal recruitment team and collaborate on requisitions.
• Prepare daily, weekly, and monthly reports and coordinate schedules and meetings.
• Generate reports on candidate and recruiter activity daily.
• Track candidate activity and dispositions of candidates in applicant tracking systems.

Skills

Customer service mindset

Excellent communication

Organizational skills

Confidentiality

Process improvement

Tools

MS Office / MS Suite

Job description

Wilson HR in Tallahassee is seeking a passionate Talent Administrator & Coordinator to join our friendly team and support the recruitment process through lifecycle activities. You will coordinate schedules, maintain files, and facilitate pre-employment steps.

Ideal candidates have 1–2 years of office administration experience, strong MS Office skills, and a confidential, collaborative work style. This role offers growth in a dynamic HR environment and exposure to full recruitment operations.