Talent Admin & Coordinator — Remote & Unlimited PTO

Wilsonhr; Boston (MA); Hybrid; USD 37,000 - 50,000; Full time

Benefits offered by this job

Bonus/commission

Health insurance

Retirement plan

Wellness program

Life and disability

Unlimited PTO

Work from home

Job summary

Wilson is seeking a motivated Talent Administrator & Coordinator to support the recruiting team across the full lifecycle. The role focuses on scheduling, pre-employment processing, offer letters and background checks, while maintaining candidate records with strict confidentiality.

You will generate regular recruiter activity reports, coordinate interviews and assessments, and assist with general office duties.

Qualifications

• Customer service mindset and can-do attitude.
• 1-2 years of office administration experience, preferably HR or staffing.
• Strong organizational skills and timely project completion.
• Excellent communication and teamwork abilities.
• Commitment to confidentiality.
• Ability to analyze and improve operating practices to boost efficiency.

Responsibilities

• Coordinates and schedules candidates for assessments, interviews, onsite visits, etc.
• Owns pre-employment processing and paperwork completion.
• Prepares offer letters, facilitates background and reference checks.
• Maintains candidate files and documents for compliance.
• Leads internal postings and collaborates on open requisitions.
• Prepares and coordinates daily, weekly and monthly reports and schedules.
• Generates reports on candidate and recruiter activity daily.
• Tracks candidate activity and dispositions in the ATS.
• Handles general office duties and inquiries.

Skills

Customer service

Office administration

Organization

Communication

Confidentiality

Process improvement

Job description

Wilson is seeking a motivated Talent Administrator & Coordinator to support the recruiting team across the full lifecycle. The role focuses on scheduling, pre-employment processing, offer letters and background checks, while maintaining candidate records with strict confidentiality.

You will generate regular recruiter activity reports, coordinate interviews and assessments, and assist with general office duties.