Talent Acquisition & Onboarding Manager

The University of Texas Medical Branch; Galveston (TX); On-site; USD 55,000 - 75,000; Full time

Job summary

The University of Texas Medical Branch (UTMB) in Galveston, TX seeks an experienced administrative professional to manage end-to-end recruitment for Faculty and APP positions and to coordinate onboarding, credentialing, and orientation activities. The role requires strong communication, record-keeping, and discretion in handling sensitive processes.

Responsibilities include serving as a liaison among departments, maintaining onboarding checklists, and ensuring timely communication with search

Qualifications

• Bachelor's degree or equivalent and three years related experience.
• Experience coordinating recruitment, onboarding, and communications.

Responsibilities

• Manage the end-to-end recruitment process for Faculty and APP positions, including job postings, applicant tracking, interview scheduling, and offer processing.
• Serve as the primary liaison between departmental leadership, HR, credentialing, and search committees to ensure timely and effective communication.
• Coordinate onboarding activities to ensure a seamless transition for new Faculty and APPs, including orientation scheduling, credentialing support, and equipment/space preparation.
• Develop and maintain onboarding checklists and timelines tailored to Faculty and APP roles.
• Collaborate with other departments (e.g., IT, HR, Compliance) to ensure onboarding requirements are met.
• Provide high-level customer service to candidates, new hires, and departmental leadership.
• Maintain accurate and up-to-date records of recruitment and onboarding activities.
• Act as a resource for inquiries related to hiring processes, onboarding steps, and institutional policies.
• Responsible for executing with minimal direction, administrative duties at the highest level while exercising considerable discretion and judgment

Skills

Recruitment coordination

Onboarding management

Record keeping

Customer service

Communication

Education

Bachelor's degree or equivalent

Job description

The University of Texas Medical Branch (UTMB) in Galveston, TX seeks an experienced administrative professional to manage end-to-end recruitment for Faculty and APP positions and to coordinate onboarding, credentialing, and orientation activities. The role requires strong communication, record-keeping, and discretion in handling sensitive processes.

Responsibilities include serving as a liaison among departments, maintaining onboarding checklists, and ensuring timely communication with search