Executive Operations & Financial Coordinator

ABWA Management, LLC.; Galveston (TX); On-site; USD 40,000 - 65,000; Full time

Job summary

UTMB Health in Galveston, TX seeks an experienced administrator to manage and coordinate administrative, financial, HR, and staff activities within a department. This role supports process management across financial, human resources, and administrative functions.

Responsibilities include preparing detailed financial reports, cost analysis, budget planning, and staff training. The incumbent will work with executives and external vendors to ensure seamless operations.

Qualifications

• Bachelor's degree or equivalent.
• 2 years of office related experience.

Responsibilities

• Maintains financial stability of Process through inventory control and cost analysis.
• Compiles and prepares detailed financial, statistical, and annual reports.
• Prepares comparative analysis reports reflecting variances in expenditures and revenues.
• Conducts cost studies and monitors charge structure/billing system.
• Monitors accounts receivable and posting of revenues.
• Analyzes financial data and initiates appropriate action.
• Develops and maintains annual accounting and budget reports.
• Identifies variances in expenditures and recommends resolutions.
• Participates in budget discussions and develops budgets.
• Participates in service center business plan discussions and develops plans.
• Trains others in financial duties and responsibilities.
• (HR related tasks) Provides staff assistance in HR policies and procedures.
• Facilitates development of process policies ensuring compliance.
• Serves as liaison with HR regarding disciplinary and grievance issues.
• (Customer Service) Improves reports with customers and anticipates needs.
• Schedules executives for projects and gathers required information.
• Provides executive level administrative support and ensures smooth service.
• Interacts with leadership and external vendors as needed.
• (Miscellaneous) Stays current with policies and facilitates process changes.
• Provides team support, problem resolution, and training.
• Coordinates process projects, maintains records, reports status.
• Develops skills for leadership and direction.

Education

Bachelor's degree or equivalent

Job description

UTMB Health in Galveston, TX seeks an experienced administrator to manage and coordinate administrative, financial, HR, and staff activities within a department. This role supports process management across financial, human resources, and administrative functions.

Responsibilities include preparing detailed financial reports, cost analysis, budget planning, and staff training. The incumbent will work with executives and external vendors to ensure seamless operations.