Graduate Admissions & Programs Coordinator

The University of Texas Medical Branch; Galveston (TX); On-site; USD 42,000 - 58,000; Full time

Job summary

The University of Texas Medical Branch (UTMB Health) is seeking an administrative coordinator to support the Office of Admissions and Student Affairs. The role involves managing administrative processes, coordinating staff activities, and providing program support within the admissions and progression framework.

Responsibilities include maintaining confidential student databases, advising applicants, scheduling and documenting committee meetings, and ensuring accuracy and policy compliance

Qualifications

• Bachelor’s degree or equivalent and 2 years of office related experience.
• Ability to think & act on own initiative in providing process management of financial, human resource, and administrative support functions.

Responsibilities

• Advises applicants on application process, requirements, and deadlines.
• Schedules meetings, sends out meeting requests to committee members, composes meeting minutes, distributes for review/approval.
• Develops and maintains confidential student databases for registration, program planning, inquiry, application, and graduation.
• Gathers applicants’ information in NCAS and send to program director to assign faculty for review and make recommendations.
• Develops relationships with faculty, track administrators and directors to facilitate problem resolution of application and new enrollment issues.
• Ensures all student transactions are handled accurately and consistently in line with SON and UTMB policies.
• Coordinates communications to Graduate A&P Committees for all students seeking transfers or students seeking credit from courses taken outside of UTMB.

Education

Bachelor’s degree or equivalent

Job description

The University of Texas Medical Branch (UTMB Health) is seeking an administrative coordinator to support the Office of Admissions and Student Affairs. The role involves managing administrative processes, coordinating staff activities, and providing program support within the admissions and progression framework.

Responsibilities include maintaining confidential student databases, advising applicants, scheduling and documenting committee meetings, and ensuring accuracy and policy compliance