Lab Administration & Operations Coordinator

The University of Texas Medical Branch; Galveston (TX); On-site; USD 50,000 - 65,000; Full time

Job summary

The University of Texas Medical Branch (UTMB) in Galveston, TX seeks a proficient Administrative Specialist to support the Process/Department’s administrative and business management activities. You will independently perform tasks to ensure continuity of operations and efficient workflows.

Responsibilities include financial processing, budget coordination, HR-related support, and cross-department liaison. Strong MS Office skills and a proactive mindset are essential.

Qualifications

• Associate’s degree or equivalent and 2 years of office related experience.
• Strong attention to detail and accuracy, with the ability to adapt to new processes and technologies.
• Excellent organizational and time-management skills with the ability to handle multiple demands.

Responsibilities

• Manage property accounting records and annual physical inventory of capital equipment.
• Assist in developing and monitoring the Process/Department budget.
• Reconcile accounts, prepare financial reports, and identify variances in expenditures.
• Coordinate travel arrangements and reimbursements; handle procurement per guidelines.
• Prepare routine payroll-related tasks and support HR processes for staff.

Skills

Attention to detail

Organization

Proactive

Communication

Problem-solving

Microsoft Office

AI familiarity

Education

Associate’s degree or equivalent

Tools

Epic

Job description

The University of Texas Medical Branch (UTMB) in Galveston, TX seeks a proficient Administrative Specialist to support the Process/Department’s administrative and business management activities. You will independently perform tasks to ensure continuity of operations and efficient workflows.

Responsibilities include financial processing, budget coordination, HR-related support, and cross-department liaison. Strong MS Office skills and a proactive mindset are essential.