Administrative Manager, ASG II - (Galveston)

The University of Texas Medical Branch; Galveston (TX); On-site; USD 61,692 - 80,200; Full time

Job summary

A leading university medical center in Galveston seeks an Administrative Manager to oversee the recruitment and onboarding processes for Faculty and Advanced Practice Providers. You will be responsible for managing the entire recruitment lifecycle, ensuring effective communication among stakeholders, and maintaining accurate records. Ideal candidates will possess a Bachelor's degree and relevant experience, delivering high-quality customer service to candidates and new hires within a standard office environment.

Qualifications

• Bachelor's degree or equivalent in related field; 2 years related experience.

Responsibilities

• Manage the end-to-end recruitment process for Faculty and APP positions.
• Serve as the primary liaison between departmental leadership, HR, credentialing, and search committees.
• Coordinate onboarding activities for new Faculty and APPs.
• Maintain accurate and up-to-date records of recruitment and onboarding activities.

Education

Bachelor's degree or equivalent in related field

Job description

Minimum Qualifications

• Bachelor's degree or equivalent in related field; 2 years related experience.

Job Description

To manage the business and other clerical activities for a department. The Administrative Manager is responsible for overseeing and coordinating all administrative aspects of the recruitment, hiring, and onboarding processes for Faculty and Advanced Practice Providers (APPs) within the department. This role ensures that recruitment efforts align with institutional goals, compliance standards, and best practices, while delivering a positive and efficient experience for candidates and new hires.

Job Duties

• Manage the end-to-end recruitment process for Faculty and APP positions, including job postings, applicant tracking, interview scheduling, and offer processing.
• Serve as the primary liaison between departmental leadership, HR, credentialing, and search committees to ensure timely and effective communication.
• Coordinate onboarding activities to ensure a seamless transition for new Faculty and APPs, including orientation scheduling, credentialing support, and equipment/space preparation.
• Develop and maintain onboarding checklists and timelines tailored to Faculty and APP roles.
• Collaborate with other departments (e.g., IT, HR, Compliance) to ensure onboarding requirements are met.
• Provide high-level customer service to candidates, new hires, and departmental leadership.
• Maintain accurate and up-to-date records of recruitment and onboarding activities.
• Act as a resource for inquiries related to hiring processes, onboarding steps, and institutional policies.
• Responsible for executing with minimal direction, administrative duties at the highest level while exercising considerable discretion and judgment.

EQUIPMENT

Standard office equipment.

WORKING ENVIRONMENT

Standard hospital, clinical and/or office environment

Salary Range

Actual salary commensurate with experience or range if discussed and approved by hiring authority $61,692 - $80,200.

Equal Employment Opportunity

UTMB Health strives to provide equal opportunity employment without regard to race, color, religion, age, national origin, sex, gender, sexual orientation, gender identity/expression, genetic information, disability, veteran status, or any other basis protected by institutional policy or by federal, state or local laws unless such distinction is required by law. As a Federal Contractor, UTMB Health takes affirmative action to hire and advance protected veterans and individuals with disabilities.

Primary Location

United States-Texas-Galveston

Work Locations

0769 - John Sealy Annex

Job

Clerical & Administrative Support

Organization

UTMB Health

Regular

Standard

Shift

Standard

Employee Status

Supervisor

Job Level

Day Shift

Job Posting

Mar 18, 2026, 2:21:13 PM