Talent Acquisition Coordinator

Swoon; New York (NY); Remote; USD 52,000 - 76,000; Full time

Job summary

Swoon is seeking a Contract Talent Acquisition Coordinator to support our Talent Acquisition team with end-to-end interview coordination and a seamless candidate experience.

In this role you will manage interview logistics, communicate clearly with candidates and hiring managers, and ensure timely scheduling across multiple time zones using Workday Recruiter. You will thrive in a fast-paced environment and contribute to a positive interview process.

Qualifications

• 1–2 years of high-volume recruiting coordination experience.
• Experience supporting technical recruiting teams preferred.
• Experience managing interview scheduling across multiple teams and time zones.
• Experience with an applicant tracking system (ATS); Workday Recruiting preferred.
• Experience with interview scheduling platforms is a plus; Rooster experience is not required.
• Strong organizational, prioritization, and communication skills.

Responsibilities

• Coordinate and schedule logistics with candidates and interview panels for high-volume interviews.
• Serve as the primary point of contact for candidates, hiring managers and TA Partners.
• Ensure clear, accurate communication of interview logistics to candidates and teams.
• Resolve scheduling conflicts and obtain additional availability when necessary.
• Escalate issues and report scheduling challenges to the TA Partner.

Skills

Communication

Organization

Multitasking

Workday Recruiting

ATS

Interview scheduling

MS Office

Education

Bachelor's degree or related experience

Tools

Workday Recruiting

Rooster

Job description

Our client is looking for their next Contract Talent Acquistion Coordinator to join their growing workforce! You will be a critical member of the team, collaborating with candidates, Talent Acquisition Partners, and Hiring Managers as you support our teams and elevate the candidate experience with the end-to-end interview process.

You will support the TA team by contacting candidates, coordinating interviews and interview panels and create offer letters. You’ll ensure interviews are setup in a timely and accurate manner, manage all changes to schedules as needed and provide clear communications to candidates and hiring managers while creating a warm and inviting candidate experience.

Responsibilities

Coordinate and schedule the logistics with candidate and interview panel handling a high volume of interviews across multiple locations, (US and worldwide) in partnership with the TA Partner and interview team.

• Communicate with and serve as the primary point of contact for candidates, hiring manager and TA Partners and escalated issues accordingly.
• Ensure clear and accurate communication of all interview logistics with candidates, recruiters, and interview teams.
• Resolve any scheduling conflicts and obtain additional availability when necessary.
• Review interview requests for clarity, request additional information as necessary and report any issues regarding interview requests, reschedules or cancellations to your TA Partner.

Position Requirements

• Prior work experience as a TA/Recruiting Coordinator.
• Capability to work in a high volume environment and can manage multiple requests across different time zones.
• Excellent verbal, written and organizational skills.
• Ability to prioritize and handle multiple tasks.
• Detail oriented with strong organizational skills.
• Strong communication, interpersonal and customer services skills with the ability to effectively collaborate with stakeholders at any level.
• Ability to manage multiple priorities, work well under pressure and meet deadlines.
• Problem solving abilities and a confident approach.
• Independent self-starter who can work with minimal direction.
• Thrives in a fast paced, challenging and somewhat ambiguous environment.
• Experience scheduling interviews in Workday Recruiter
• Must have the ability to remain focused, professional, tactful, committed to confidentiality and discrete when handling sensitive and/or confidential information.
• Proficient with Microsoft Office Suite
• Bachelor's or related experience preferred but not required.

Candidate Requirements

• 1–2 years of high-volume recruiting coordination experience
• Experience supporting technical recruiting teams preferred
• Experience managing interview scheduling across multiple teams and time zones
• Experience with an applicant tracking system (ATS); Workday Recruiting preferred
• Experience with interview scheduling platforms is a plus; Rooster experience is not required
• Strong organizational, prioritization, and communication skills
• Ability to work independently, manage competing priorities, and proactively resolve scheduling challenges
• Comfortable operating in a lean, fast-paced Talent Acquisition environment