Contract Recruiting Coordinator

Swoon; San Francisco (CA); In loco; USD 65.000 - 90.000; Tempo pieno

Descrizione del lavoro

Swoon in San Francisco is seeking an experienced Recruiting Coordinator to support a fast-paced, high-volume recruiting organization. This role will focus on end-to-end interview scheduling and require someone highly organized and adaptable to manage multiple priorities.

You will coordinate scheduling across multiple pipelines, partner with recruiters and executives, and ensure a polished candidate experience for virtual and occasional in-person interviews.

Competenze

• Proven experience as Recruiting Coordinator.
• Experience handling high-volume interview scheduling.
• Strong written and verbal communication.
• Ability to stay calm under changing schedules.

Mansioni

• Own end-to-end interview scheduling across pipelines.
• Coordinate high-volume interview calendars using ATS/scheduling tools.
• Support multiple recruiting pipelines across Engineering, Product, GTM, and non-technical roles.
• Partner with recruiters, hiring managers, executive assistants, and executives.
• Maintain accurate scheduling documentation and candidate records.

Conoscenze

Recruiting Coordinator

High-volume scheduling

Slack proficiency

Stakeholder alignment

Strumenti

ATS tools

Descrizione del lavoro

We are seeking an experienced Recruiting Coordinator to support a fast-paced, high-volume recruiting organization. This role will be heavily focused on end-to-end interview scheduling and requires someone who is highly organized, adaptable, and comfortable managing multiple priorities at once.

The ideal candidate has direct Recruiting Coordinator experience, strong communication skills, and the ability to stay calm and solution-oriented when schedules change quickly.

Key Responsibilities

• Own end-to-end interview scheduling across multiple recruiting pipelines, representing approximately 80–90% of the role.
• Coordinate high-volume interview schedules using ATS and scheduling tools.
• Manage complex and highly customized scheduling for Research and Executive-level recruiting pipelines.
• Support hiring across Engineering, Product, Business, Go-to-Market (GTM), and non-technical functions.
• Partner closely with recruiters, hiring managers, executive assistants, and executive business partners.
• Communicate clearly and professionally with candidates, interviewers, and internal stakeholders.
• Troubleshoot scheduling conflicts, interviewer declines, last‑minute changes, and other scheduling challenges.
• Manage time‑sensitive “fire drills” with calm urgency, sound judgment, and strong problem‑solving skills.
• Coordinate both virtual and occasional in‑person interviews depending on the hiring pipeline.
• Maintain accurate scheduling documentation, interview details, and candidate records.
• Provide a polished and welcoming candidate experience throughout the interview process, including virtual candidate greetings and support.

Required Qualifications

• Proven experience working specifically as a Recruiting Coordinator.
• Experience managing high‑volume interview scheduling in a fast‑paced recruiting environment.
• Exceptional organizational skills and the ability to manage multiple competing priorities.
• Strong written and verbal communication skills.
• Ability to remain calm, flexible, and solutions‑oriented when schedules change rapidly.
• Strong proficiency with Slack and experience using it extensively in an enterprise environment.
• Experience partnering with executive stakeholders and/or Executive Assistants.
• Ability to independently manage workload, prioritize tasks, and self‑schedule.
• Strong attention to detail and ownership of the candidate experience.