Recruitment Coordinator

TCWGlobal; San Diego (CA); On-site; USD 60,000 - 75,000; Full time

Job summary

TCWGlobal is seeking a Talent Acquisition Coordinator in San Diego to support the candidate experience and recruitment operations. You will manage interviews, travel logistics, and vendor coordination while maintaining data integrity in systems like Workday and SharePoint.

The role requires 2+ years in TA/HR or a related degree, strong organizational and communication skills, and proficiency with Microsoft Office in a matrixed organization. On-site role with opportunities to optimize processes.

Qualifications

• 2+ years of Talent Acquisition, HR, or People Operations experience or a Bachelor’s degree with relevant experience.
• Experience with Applicant Tracking Systems; Workday strongly preferred.
• Experience supporting recruiting in fast-paced environments and high-volume scheduling.
• Excellent communication, coordination, and stakeholder management.
• Proficiency with Microsoft Office and recruiting systems.

Responsibilities

• Coordinate and manage complex interview scheduling across multiple teams and time zones.
• Ensure a seamless candidate experience through proactive communication and logistics.
• Support interview travel coordination, expense processing, and large-scale events.
• Partner with recruiters, hiring managers, and HR to manage workflows and postings.
• Oversee background checks, verifications, and vendor coordination.
• Maintain and optimize data integrity within Workday, SharePoint, and dashboards.
• Support reporting, analytics, and data audits to improve recruiting effectiveness.
• Document and improve TA processes, workflows, and best practices.
• Provide onboarding and training on TA systems to team members.
• Assist with agency/vendor contracts and related processes.

Skills

Interview scheduling

Workday

Data integrity

Stakeholder management

Vendor coordination

Recruiting analytics

MS Office

HR operations

Education

High School or Associate degree

Bachelor’s degree preferred

Tools

Workday

SharePoint

MS Excel

Job description

The Talent Acquisition Coordinator plays a critical role in delivering a seamless, high-quality hiring experience while enabling our Talent Acquisition team to scale effectively. This position sits at the center of recruiting operations, driving coordination, optimizing processes, and ensuring every candidate and stakeholder interaction reflects excellence.

In this role, you will directly support the candidate experience and operational efficiency of the recruiting function. You will manage complex recruiting activities, improve workflows, maintain data integrity, and partner closely with recruiters, hiring managers, and HR stakeholders.

Essential Duties and Responsibilities

• Coordinate and manage complex interview scheduling across multiple teams, stakeholders, and time zones
• Ensure a seamless candidate experience through proactive communication and strong logistical coordination
• Support interview travel coordination, expense processing, and large-scale interview events or hubs
• Partner closely with recruiters, hiring managers, and HR partners to manage requisition workflows, approvals, and job postings
• Oversee background checks, employment verifications, MVR checks, and reference checks, including vendor coordination
• Maintain and optimize data integrity within Workday ATS, SharePoint, and recruiting dashboards
• Support reporting, analytics, and data audits to identify trends and improve recruiting effectiveness
• Document and continuously improve Talent Acquisition processes, workflows, and best practices
• Serve as a subject matter expert on TA systems and tools; provide onboarding, training, and support to team members
• Assist with agency and vendor coordination, including contracts (MSA, SOW, CMS) and related processes
• Contribute to ongoing enhancements of Talent Acquisition programs and operations

Qualifications

• High School Diploma or Associate’s degree with 2+ years of experience in Talent Acquisition, HR, or People Operations OR Bachelor’s degree in Business, Human Resources, or a related field with relevant experience
• Hands-on experience with Applicant Tracking Systems; Workday strongly preferred
• Experience supporting recruiting efforts in complex, fast-paced environments
• Experience supporting high-volume or complex interview scheduling
• Strong organizational skills with the ability to manage multiple priorities and deadlines
• High attention to detail and commitment to data accuracy
• Excellent communication, coordination, and stakeholder management skills
• Proficiency in Microsoft Office, including Word and Excel, and recruiting systems
• Experience working within large, matrixed organizations
• Familiarity with recruiting analytics, dashboards, and reporting
• Exposure to life sciences or commercial hiring environments preferred