Talent Acquisition Coordinator

Gilder Search Group; Lexington (MA); On-site; USD 50,000 - 65,000; Full time

Job summary

Gilder Search Group is seeking a highly organized Talent Acquisition Coordinator in Lexington, MA. This on-site role supports the TA team with interview scheduling, candidate logistics, and ATS data management to ensure a smooth candidate experience.

The ideal candidate will excel at coordinating multiple schedules in a fast-paced environment and have strong communication skills to support hiring managers and candidates alike.

Qualifications

• Must be available to work 40 hours per week and be on-site 3–4 days per week.
• Experience in Talent Acquisition or Recruiting coordination preferred.
• Excellent communication and organizational skills.
• Ability to manage multiple interview schedules in a fast-paced environment.

Responsibilities

• Coordinate and schedule interviews with candidates, hiring managers, and interview teams.
• Communicate with candidates regarding schedules, locations, travel, and logistics.
• Meet and greet candidates on-site and ensure a positive candidate experience.
• Assist the TA team with moving candidates through the ATS and maintaining records.
• Provide general administrative and coordination support to the Talent Acquisition team.

Skills

Highly organized

Attention to detail

Communication skills

Scheduling interviews

Customer service

Multi-tasking

Deadline driven

Recruiting coordination

Tools

ATS

Microsoft Office

Outlook

Job description

Talent Acquisition Coordinator

Location: Lexington, MA
Schedule: Full-Time, 40 hours/week
Work Arrangement: On-site 3–4 days per week
Openings: 1–2

About the Role

We are seeking a highly organized and detail-oriented Talent Acquisition Coordinator to support our Talent Acquisition team during a critical period of hiring activity. This role will play an important part in ensuring a smooth and professional experience for both candidates and hiring teams.

Key Responsibilities

• Coordinate and schedule interviews with candidates, hiring managers, and interview teams — this will be the majority of the role.
• Communicate with candidates regarding interview schedules, locations, directions, travel arrangements, and other logistics.
• Meet and greet candidates on-site and help ensure a positive candidate experience.
• Support candidates with travel coordination and related arrangements when needed.
• Assist the TA team with moving candidates through the Applicant Tracking System (ATS) and maintaining accurate candidate records.
• Provide general administrative and coordination support to the Talent Acquisition team.

Qualifications

• Highly organized with strong attention to detail.
• Excellent communication and customer-service skills.
• Comfortable managing multiple interview schedules and changing priorities.
• Strong follow-through and ability to meet deadlines.
• Comfortable working in a fast-paced, high-volume recruiting environment.
• Proficient with Microsoft Office/Outlook and comfortable learning ATS and scheduling systems.
• Must be available to work 40 hours per week and be on-site 3–4 days per week.
• Prior Talent Acquisition, Recruiting Coordinator, HR, administrative, or scheduling experience preferred.

Ideal Candidate

The ideal candidate is someone who loves coordination and logistics, is extremely detail-oriented, communicates well, and can keep multiple moving pieces organized without dropping the ball. A polished, professional presence and a strong focus on candidate experience are important.