Recruiting Coordinator

UNKNOWN; Valley Cottage (NY); On-site; USD 52,000 - 64,000; Full time

Job summary

UNKNOWN is seeking a highly organized Recruiting Coordinator to join our team and help deliver a smooth, engaging, and efficient hiring experience for candidates and internal stakeholders. This role focuses on scheduling interviews, coordinating assessments, and ensuring a seamless full-cycle recruitment process.

You will support sourcing efforts, maintain the applicant database, and assist with onboarding and new-hire orientation, collaborating cross-functionally with various departments.

Qualifications

• Bachelor’s degree preferred in a relevant field.
• 1 year of preferred HR/Recruiting experience or internship.
• Strong organization and time-management skills.
• Extreme attention to detail.
• Advanced in Excel; PowerPoint a plus.

Responsibilities

• Serve as the main point of contact for candidates throughout the interview process, coordinating scheduling and logistics.
• Maintain an applicant tracking system and ensure data accuracy and reporting.
• Coordinate interviews, assessments, and schedules across hiring managers and stakeholders.
• Prepare offer letters and assist with background checks and onboarding steps.
• Oversee coordination of New Hire Orientation twice per month and collaborate with Training & Development.

Skills

Organizational skills

Communication

Team-oriented

Detail-oriented

Multitasking

Education

Bachelor’s degree preferred

Tools

Excel

PowerPoint

Job description

HR Recruiting Coordinator

We're looking for a highly organized, proactive Recruiting Coordinator to join our team and help deliver a smooth, engaging, and efficient hiring experience for candidates and internal stakeholders. This is a great opportunity for someone eager to build a strong foundation in Talent Acquisition or Human Resources while working in a fast-paced, people-focused environment.

Job Responsibilities

The Recruiting Coordinator supports the full cycle of the recruitment process including scheduling and conducting interviews, pre-employment appointments, conducting background checks, and maintaining an applicant database. Will Participate in the interview process and outreach activities.

• Serve as the main point of contact for candidates throughout the interview process, this includes meeting with prospective candidate.
• Responsible for ensuring all recruitment materials (both physical and digital) are continually updated to reflect the most up-to-date policies and procedure.
• Coordinate interviews, assessments, and schedules across hiring managers and stakeholder
• Manage job postings, pipeline updates, and candidate tracking within our applicant tracking system.
• Support recruiter with sourcing efforts, resume screening, and initial outreach.
• Prepare offer letters, assist with background checks, background clearances and support on boarding step.
• Oversee the twice-per-month New Hire Orientation coordination. This includes collaborating cross-functionally with the Training & Development department on schedules, materials preparation, and new hire check-in.
• Help organize hiring events, career initiatives, and internal recruitment program.
• Maintain accurate data, reporting, and documentation to ensure smooth operation.
• Contribute to process improvements to enhance both recruiter and candidate experience.
• Must be a strong relationship-builder with both hiring teams and candidate.
• Attend weekly stakeholder meeting.

Job Requirements

• Bachelor’s degree preferred in relevant field.
• 1 Year of preferred experience or internship in HR/Recruiting.
• Strong organization and time-management skills.
• Extreme attention to detail required.
• Advanced in Excel required, PowerPoint a plus.
• Excellent written and verbal communication.
• Ability to handle multiple priorities with professionalism and attention to detail.
• A team-oriented mindset and a willingness to learn.
• Comfort working onsite and interacting with colleagues across the business.