Talent Coordinator

Einstellen.io; Warsaw (IN); On-site; USD 52,000 - 70,000; Full time

Job summary

Einstellen.io is seeking a Talent Acquisition Support (Coordination-Focused) to assist high-volume manufacturing hiring. This role does not perform sourcing or requisition ownership, but ensures interview coordination, candidate flow, and pre-employment compliance run smoothly to meet aggressive targets.

You will coordinate with the RPO provider, manage scheduling, onboarding readiness, and documentation while maintaining a positive candidate experience in a fast-paced environment.

Qualifications

• High school diploma or equivalent required; Bachelor's degree preferred.
• 2+ years of recruiting or talent acquisition experience.
• Strong organizational and time-management skills.
• Clear, professional communication and relationship-building ability.

Responsibilities

• Coordinate recruiting activities with the designated RPO provider; no direct sourcing.
• Support end-to-end interview scheduling, coordination, and candidate flow management.
• Partner with interview teams to drive timely and effective hiring decisions.
• Maintain accurate, audit-ready interview documentation.
• Ensure candidate evaluations align with role requirements and hiring criteria.
• Monitor staffing plans to align with ramp targets and forecasted hiring needs.
• Serve as a key contact for candidates through scheduling and pre-start processes.
• Provide clear interview logistics and onboarding requirements; support offer coordination with RPO and HR.
• Track pre-employment requirements (drug screens, background checks, I-9).
• Maintain onboarding/compliance status in company systems.
• Manage onboarding workflows and align with policies; coordinate timelines for orientation.
• Escalate risks or delays to leadership as needed.
• Track hiring progress and support reports on readiness and candidate flow.

Skills

Strong organizational

Communication

Time management

Education

High school diploma or equivalent

Bachelor's degree preferred

Tools

ATS/HRIS system

Job description

Our Client is seeking Talent Acquisition Specialists to support high-volume hiring in a fast-growing manufacturing environment. This role focuses on coordinating and supporting the hiring process in partnership with the Company's designated RPO provider.

This is not a direct recruiting role and does not include candidate sourcing or requisition ownership. Instead, this position plays a critical role in ensuring interview coordination, candidate flow, pre-employment compliance, and onboarding readiness are executed efficiently to support aggressive hiring targets.

You’ll thrive in this role if you enjoy a fast pace, high impact work, and keeping complex processes organized and moving forward.

Work Schedule: 8:30 am - 5 pm, 30 minute lunch (we ask for all to be flexible as we continue to grow)

Talent Acquisition Support (Coordination-Focused)

• Coordinate recruiting activities in partnership with the Company's designated RPO provider; this role does not perform sourcing or direct recruiting
• Support end-to-end interview scheduling, coordination, and candidate flow management
• Partner with interview teams to drive timely and effective hiring decisions
• Maintain accurate, complete, and audit-ready interview documentation
• Ensure candidate evaluations align with defined role requirements and established hiring criteria
• Monitor staffing plans, including backfills, to ensure alignment with ramp targets and forecasted hiring needs

Candidate Experience & Hiring Coordination

• Serve as a key point of contact for candidates throughout the scheduling and pre-start process
• Provide clear communication on interview logistics, next steps, and onboarding requirements
• Support offer coordination and handoffs in partnership with the RPO and HR team
• Ensure a consistent, positive, and timely candidate experience

Pre-Start & Compliance Tracking

• Track, monitor, and drive completion of all pre-employment requirements, including:
• - Drug screenings
• - Background checks
• - Employment eligibility documentation (Form I-9 and supporting documentation)
• Follow up with candidates to resolve missing or incomplete onboarding requirements
• Maintain accurate onboarding and compliance status records in Company-designated systems

Onboarding Administration

• Manage onboarding workflows in alignment with Company policies and procedures
• Ensure all required onboarding documentation is completed prior to orientation
• Coordinate onboarding timelines to align with scheduled orientation sessions
• Escalate risks, delays, or compliance issues to Company leadership as needed

Reporting & Hiring Support

• Track hiring progress against staffing plans and ramp targets
• Support reporting related to hiring readiness, onboarding status, and candidate flow
• Identify risks, delays, or bottlenecks impacting hiring timelines
• Participate in regular hiring reviews and operational check-ins

WHAT YOU BRING TO THE TEAM

Required Qualifications

• High school diploma or equivalent (Bachelor's degree preferred).
• 2+ years of recruiting or talent acquisition experience.
• Strong organizational and time‑management skills.
• Clear, professional communication and relationship‑building ability.

Preferred Qualifications

• Manufacturing or hourly workforce recruiting experience.
• Experience using an ATS or HRIS system.
• Ability to support multiple requisitions simultaneously.
• Willing to coach the more technical skills if inter-personal & communication skills are exceptional