Talent Acquisition Assistant: Flexible In-Office Onboarding Support

Building & Earth Sciences, Inc; Birmingham, Northern (AL, KY); Hybrid; USD 18,000 - 26,000; Part time

Job summary

Building & Earth Sciences, Inc. is seeking an administrative support teammate for Corporate Recruitment and Talent Acquisition. This in-office role is up to 20 hours per week with flexible hours M-F, 8am–5pm.

The position handles pre-employment file audits, onboarding logistics, screening setup, ATS updates, and event prep while maintaining confidentiality and compliance with employment laws. Strong organization and communication are essential.

Qualifications

• Currently enrolled in a Bachelor’s Degree Program in Business Management or Administration, with a concentration in HRM or related program preferred.
• General human resources, internship, or administrative assistant experience preferred.
• Strong organizational and multi-tasking skills required.
• Strong oral and written communication skills required.
• Computer proficiency in Microsoft Excel, Word, and Outlook.
• Ability to work under pressure and time constraints in a fast-paced environment.
• Strong interpersonal skills and ability to handle confidential information.

Responsibilities

• Maintain and audit pre-employment files; track documentation and follow up to ensure timely completion.
• Coordinate onboarding logistics for new hires, including scheduling and orientation.
• Assist with candidate screening setup and interview scheduling.
• Update New Hire spreadsheet, dashboards, and ATS records to reflect hiring status.
• Support Career Fair and recruitment event preparation and logistics.
• Ensure confidentiality of candidate and employee information and compliance with laws and policies.
• Participate in process improvements for recruitment and onboarding.
• Assist with other duties and projects as assigned by HR leadership.

Skills

Organizational skills

Time management

Communication skills

Interpersonal skills

Confidentiality

Independent work

Education

Bachelor’s degree in Business/Administration (HRM preferred)

Tools

Microsoft Office

ATS systems

Job description

Building & Earth Sciences, Inc. is seeking an administrative support teammate for Corporate Recruitment and Talent Acquisition. This in-office role is up to 20 hours per week with flexible hours M-F, 8am–5pm.

The position handles pre-employment file audits, onboarding logistics, screening setup, ATS updates, and event prep while maintaining confidentiality and compliance with employment laws. Strong organization and communication are essential.