Talent Acquisition Assistant - Part-Time

Building & Earth Sciences, Inc; Birmingham, Northern (AL, KY); Hybrid; USD 18,000 - 26,000; Part time

Job summary

Building & Earth Sciences, Inc. is seeking an administrative support teammate for Corporate Recruitment and Talent Acquisition. This in-office role is up to 20 hours per week with flexible hours M-F, 8am–5pm.

The position handles pre-employment file audits, onboarding logistics, screening setup, ATS updates, and event prep while maintaining confidentiality and compliance with employment laws. Strong organization and communication are essential.

Qualifications

• Currently enrolled in a Bachelor’s Degree Program in Business Management or Administration, with a concentration in HRM or related program preferred.
• General human resources, internship, or administrative assistant experience preferred.
• Strong organizational and multi-tasking skills required.
• Strong oral and written communication skills required.
• Computer proficiency in Microsoft Excel, Word, and Outlook.
• Ability to work under pressure and time constraints in a fast-paced environment.
• Strong interpersonal skills and ability to handle confidential information.

Responsibilities

• Maintain and audit pre-employment files; track documentation and follow up to ensure timely completion.
• Coordinate onboarding logistics for new hires, including scheduling and orientation.
• Assist with candidate screening setup and interview scheduling.
• Update New Hire spreadsheet, dashboards, and ATS records to reflect hiring status.
• Support Career Fair and recruitment event preparation and logistics.
• Ensure confidentiality of candidate and employee information and compliance with laws and policies.
• Participate in process improvements for recruitment and onboarding.
• Assist with other duties and projects as assigned by HR leadership.

Skills

Organizational skills

Time management

Communication skills

Interpersonal skills

Confidentiality

Independent work

Education

Bachelor’s degree in Business/Administration (HRM preferred)

Tools

Microsoft Office

ATS systems

Job description

Overview

Provide administrative team support to the Corporate Recruitment and Talent Acquisition function. This position will perform transactional, administrative and compliance tasks related to talent acquisition and new hire onboarding.

This position will be an in-office role requiring no more than 20 hours per week, with flexible working hours between our normal business hours of Monday-Friday, 8am to 5pm.

Responsibilities

• Maintain and audit pre-employment files; track outstanding documentation (background checks, drug screens, etc.) and proactively follow up with candidates and TAM to ensure timely completion.
• Assist in the coordination of onboarding logistics for new hires, including scheduling start dates, orientation sessions, equipment pickup, and network access; communicate onboarding details to branches and hiring teams.
• Assist with candidate screening setup and interview scheduling.
• Assist in maintaining and updating the New Hire spreadsheet, dashboards, and ATS records to reflect accurate hiring status, start dates, and new hire checklist item status.
• Assist in preparation for Career Fair and other recruitment events (i.e., packing and shipping of materials, keeping track of inventory needs, and registration for events).
• Ensure strict confidentiality of candidate and employee information and comply with all applicable employment laws, company policies, and data privacy standards.
• Participate in continuous improvement efforts for recruitment and onboarding processes; suggest and help implement process efficiencies and system enhancements.
• Assist with other duties and projects as assigned by HR Manager, Talent Acquisition Manager, or senior management.

Qualifications

• Currently enrolled in a Bachelor’s Degree Program in Business Management or Administration, with a concentration in HRM or a related program is preferred.
• General human resources, internship, or administrative assistant experience preferred.
• Strong organizational and multi-tasking skills required.
• Strong oral and written communication skills required.
• Computer proficiency in Microsoft Excel, Word, and Outlook.
• Ability to work under pressure and time constraints in a fast-paced environment.
• Strong interpersonal skills.
• Ability to manage confidential information.
• Positive attitude, team player, and dependable.
• Ability to work independently.