SVP Executive Assistant: Strategic Calendar & Coordination

Wiley; Hoboken (NJ); On-site; USD 88,000 - 123,000; Full time

Job summary

Wiley in Hoboken, NJ seeks an Executive Assistant to provide trusted, discreet support to the SVP, coordinating calendars, travel, and meetings, including cross-functional sessions. You will partner with ELT EAs, manage confidential communications, assist with strategic CoS workstreams, and help prepare briefings, presentations, and governance materials.

A proven track record at the C-suite level is expected.

Qualifications

• Experience supporting a senior executive at SVP or C-suite level.
• High level of discretion — comfortable handling confidential information.
• Exceptional written communication skills: able to draft, structure, and edit documents quickly and to a high standard.
• Strong organizational and prioritization skills — able to manage multiple competing demands.
• Analytical and structured thinking: able to take ambiguous input and produce clear, logical output.
• Confident working with minimal direction and completing tasks without step-by-step guidance.
• Proven ability to build strong working relationships with senior stakeholders and peer coordinators.
• Demonstrated use of AI in daily work.

Responsibilities

• Manage the SVP’s calendar end-to-end, including prioritization of competing demands and proactive horizon planning.
• Coordinate domestic and international travel arrangements, including itineraries, logistics, and expenses.
• Process expenses accurately and in line with Wiley policy.
• Act as primary liaison with ELT-level EAs to align calendars, schedule cross-functional meetings, and coordinate logistics for joint sessions.
• Own end-to-end logistics for in-person engagements — meeting rooms, catering, materials, AV — ensuring nothing falls through.
• Handle confidential communications and correspondence with the professionalism and discretion expected at SVP level which may include acting with imperfect or no information.
• Support CoS on range of strategic and operational priorities by building out details and driving execution across the BU.
• Develop an understanding of the BU strategic framework and use this context to sharpen your own outputs and anticipate needs.
• Receive briefs, incomplete drafts, or minimal context and translate them into polished, audience-ready outputs with limited follow-up.
• Support preparation of communications, briefing notes, presentations, and strategic documents for the SVP, AIDA leadership, and broader Wiley stakeholders.
• Assist with tracking and monitoring key priorities, actions, and commitments across the business units’ portfolio.
• Coordinate preparation for key governance rhythms (e.g. including leadership team meetings, off-sites, and operating reviews) covering logistics, pre-reads, and follow-up actions.
• Over time, take on increasing ownership of CoS workstreams as trust and capability develop.

Skills

Executive support

Calendar management

Travel planning

Discretion

Written communication

Stakeholder relations

AI in daily work

Job description

Wiley in Hoboken, NJ seeks an Executive Assistant to provide trusted, discreet support to the SVP, coordinating calendars, travel, and meetings, including cross-functional sessions. You will partner with ELT EAs, manage confidential communications, assist with strategic CoS workstreams, and help prepare briefings, presentations, and governance materials.

A proven track record at the C-suite level is expected.