Strategic Executive Support Specialist

SWIVEL; San Antonio (TX); On-site; USD 75,000 - 110,000; Full time

Benefits offered by this job

Competitive compensation

Work/Life balance

Growth opportunities

Leadership Academy

401(k) retirement plans

Wellness program

Job summary

SWIVEL is seeking an experienced Administrative Professional to support EVP/SVP leadership in a fast-paced, high-visibility environment. You will coordinate complex schedules, travel, and meetings while driving efficiency and process improvements across teams.

The role requires strong calendar management, confidentiality, and the ability to work independently. You will interact with senior leaders and help standardize executive support programs to scale across the organization.

Qualifications

• Experience creating or improving administrative workflows.
• Experience across multiple business units in a matrixed environment.
• Familiarity with automation or AI-enabled productivity tools (e.g., Copilot).
• Ability to develop and standardize executive support programs.
• Associate degree or equivalent work experience.
• 5+ years of high-level executive administrative support experience.
• Experience supporting senior leadership (EVP/SVP).
• Strong calendar management, prioritization, multitasking.
• Proficient in Microsoft Office and scheduling tools.
• Excellent verbal and written communication skills.
• Ability to handle confidential information.
• Willingness to travel locally.

Responsibilities

• Provide confidential administrative support to EVP and SVP leadership with high accuracy and efficiency.
• Coordinate executive schedules, travel, and daily priorities across stakeholders.
• Manage complex meetings, room bookings, catering, and agendas for high-visibility events.
• Prepare reports, presentations, and materials for executives and operations teams.
• Collaborate with cross-functional teams to improve processes and automation opportunities.
• Protect sensitive information and exercise sound judgment in communications.

Skills

Process optimization

Cross-functional collaboration

AI productivity tools

Executive support programs

Calendar management

MS Office proficiency

Travel coordination

Education

Associate degree or equivalent

Tools

Outlook

PowerPoint

Excel

Job description

SWIVEL is seeking an experienced Administrative Professional to support EVP/SVP leadership in a fast-paced, high-visibility environment. You will coordinate complex schedules, travel, and meetings while driving efficiency and process improvements across teams.

The role requires strong calendar management, confidentiality, and the ability to work independently. You will interact with senior leaders and help standardize executive support programs to scale across the organization.