C-Suite Executive Assistant | Global Travel & Calendar Maestro

Confidential Jobs; New Jersey; On-site; USD 90,000 - 130,000; Full time

Job summary

Confidential Jobs in New Jersey seeks an experienced Executive Assistant to support our C-suite. You will manage a complex calendar, prioritize high-impact meetings, and protect deep work blocks while aligning with corporate goals.

You will anticipate needs, prepare briefing materials, coordinate international travel, handle confidential information with integrity, plan leadership events, and keep the executive office running smoothly.

Qualifications

• 5+ years supporting C-Suite executives.
• Bachelor’s degree in Business Administration, Communications, or related field.
• Senior roles in global environments with 8–12+ years high-touch executive support.

Responsibilities

• Manage a complex, shifting executive calendar across multiple time zones.
• Anticipate executive needs, prepare briefing materials, and solve scheduling problems.
• Lead end-to-end international travel planning, visas, transport, and time-zone scheduling.
• Uphold confidentiality and gatekeep for internal and external stakeholders.
• Plan and execute leadership events and offsite retreats.
• Maintain an optimized executive office environment.

Skills

Executive support

Calendar management

Travel coordination

Confidentiality

Stakeholder liaison

Education

Bachelor's degree in Business Administration

Bachelor's degree in Communications

Tools

Microsoft Office Suite

Google Workspace

Outlook Calendar

Concur

Job description

Confidential Jobs in New Jersey seeks an experienced Executive Assistant to support our C-suite. You will manage a complex calendar, prioritize high-impact meetings, and protect deep work blocks while aligning with corporate goals.

You will anticipate needs, prepare briefing materials, coordinate international travel, handle confidential information with integrity, plan leadership events, and keep the executive office running smoothly.