Executive Assistant to SVP — Global Scheduling & Travel

7741 WILEY APAC SERVICES LLP; Hoboken (NJ); On-site; USD 85,000 - 115,000; Full time

Job summary

Wiley is seeking an Executive Assistant to the SVP to provide reliable, well-organized executive support. This role requires coordinating calendars, travel, and cross-functional engagements while maintaining discretion with confidential information.

You will also support the Chief of Staff Associate, prepare communications and strategic documents, and help track key priorities across business units. A background in fast-paced environments and AI usage is preferred.

Qualifications

• Proven experience supporting a senior executive at SVP or C-suite level in fast-paced environments.
• Discretion and professional judgement with confidential information.

Responsibilities

• Manage the SVP's calendar end-to-end, prioritizing competing demands and horizon planning.
• Coordinate domestic and international travel arrangements, itineraries, logistics, and expenses.
• Process expenses in line with Wiley policy.
• Act as liaison with ELT-level EAs to align calendars and meetings.
• Oversee end-to-end logistics for in-person engagements, including rooms, catering, and AV.
• Handle confidential communications with discretion at SVP level.

Skills

Calendar management

Travel management

Executive support

Discretion

Written communication

Organizational skills

Analytical thinking

AI in daily work

Tools

Program tracking tools

Executive communication platforms

Job description

Wiley is seeking an Executive Assistant to the SVP to provide reliable, well-organized executive support. This role requires coordinating calendars, travel, and cross-functional engagements while maintaining discretion with confidential information.

You will also support the Chief of Staff Associate, prepare communications and strategic documents, and help track key priorities across business units. A background in fast-paced environments and AI usage is preferred.