Surgery Admin Coordinator: Lead Office Ops & Scheduling

Beth Israel Lahey Health; Burlington (MA); On-site; USD 33,000 - 44,000; Full time

Job summary

Beth Israel Lahey Health is seeking an experienced administrative assistant to support multiple clinical departments. You will screen calls, prepare documents with complex formatting, and manage calendars for department chairs, managers or directors. You will also coordinate conferences, events and travel as needed.

This role requires strong Microsoft Office skills, 3–5 years of related experience, and a commitment to confidentiality and professional service excellence within a team environment.

Qualifications

• High School diploma or GED required.
• 3-5 years related work experience required.
• Advanced skills with Microsoft applications (Outlook, Word, Excel, PowerPoint or Access) and other web-based applications.

Responsibilities

• Answers and screens telephone calls. Takes accurate messages or directs calls to appropriate person.
• Greets and directs patients/families, visitors and staff, responding to requests with clear information.
• Types correspondence, forms, reports or materials with complex formatting using specialized software.
• Schedules appointments and maintains calendars for department chairs, managers or directors.
• Organizes conferences and meetings, reserves locations and prepares materials.
• Maintains departmental files and enters information into databases and spreadsheets.
• Communicates with vendors, staff, patients and visitors, maintaining confidentiality.
• Maintains office equipment and orders supplies; tracks invoices and resolves discrepancies.
• Routes and tracks administrative forms and documents; coordinates with other departments.
• Performs routine clerical duties and acts as a resource for others.

Education

High School diploma or GED

Tools

Outlook

Word

Excel

PowerPoint

Access

Job description

Beth Israel Lahey Health is seeking an experienced administrative assistant to support multiple clinical departments. You will screen calls, prepare documents with complex formatting, and manage calendars for department chairs, managers or directors. You will also coordinate conferences, events and travel as needed.

This role requires strong Microsoft Office skills, 3–5 years of related experience, and a commitment to confidentiality and professional service excellence within a team environment.