Healthcare Administrative Coordinator - Scheduling & Office Support

Beth-Israel-Lahey-Health; Burlington (MA); On-site; USD 33,000 - 44,000; Full time

Job summary

Beth Israel Lahey Health in Burlington, MA is seeking an Administrative Assistant to support executive and department operations. The role handles calls, scheduling, document preparation, travel arrangements, and office coordination.

The position emphasizes accuracy, confidentiality, and multi-department collaboration. Requires high school diploma and 3-5 years of experience, with strong Microsoft Office skills.

Qualifications

• High School diploma or GED required.
• 3-5 years related work experience.
• Advanced skills with Microsoft applications (Outlook, Word, Excel, PowerPoint or Access).

Responsibilities

• Answers and screens telephone calls; takes accurate messages.
• Types correspondence, forms, reports, and documents with complex formatting.
• Schedules appointments and maintains calendars for department chairs/managers.
• Organizes conferences, meetings, and travel arrangements as needed.
• Maintains departmental files, databases, and reports; handles data entry and printing.
• Communicates with vendors, staff, patients, and visitors; maintains confidentiality.
• Performs routine maintenance of office equipment and orders supplies.
• Prepares, routes, and tracks administrative forms and documents; coordinates authorizations.
• Performs routine clerical duties like mail sorting and photocopying.
• Facilitates problem solving and serves as a department resource.

Skills

Administrative support

Communication skills

Problem solving

Education

High School diploma or GED

Tools

Microsoft Office

Outlook

Word

Excel

PowerPoint

Access

Job description

Beth Israel Lahey Health in Burlington, MA is seeking an Administrative Assistant to support executive and department operations. The role handles calls, scheduling, document preparation, travel arrangements, and office coordination.

The position emphasizes accuracy, confidentiality, and multi-department collaboration. Requires high school diploma and 3-5 years of experience, with strong Microsoft Office skills.