Surgical Services Coordinator — Admin Lead for Programs

Anna Jaques Hospital; Boston (MA); On-site; USD 34,000 - 46,000; Full time

Job summary

BethIsraelLaheyHealth in the Boston area is seeking an experienced administrative professional to support leadership positions and a division by coordinating administrative work, projects and staff. This role requires deep knowledge of departmental programs, operations and hospital policies.

You will screen calls, schedule complex meetings, prepare travel, oversee committee planning, distribute minutes and draft agendas.

Qualifications

• High School diploma or GED required; Associate's degree preferred.
• 3–5 years related work experience required.
• Advanced skills with Microsoft applications (Outlook, Word, Excel, PowerPoint or Access).

Responsibilities

• Screens telephone calls and access for high-level positions; arrange face-to-face meetings as needed.
• Oversees planning and preparation for committees; distributes minutes and prepares agendas.
• Plans and coordinates high-profile programs and events for the department.
• Independently composes and edits complex correspondence and reports for manager review.
• Compiles, analyzes and summarizes data from multiple sources for detailed documents and high-level presentations.

Skills

Administrative support

Scheduling

Meeting coordination

Data analysis

Written communications

Education

High School diploma or GED

Associate's degree preferred

Tools

Microsoft Office

Outlook

Excel

PowerPoint

Access

Job description

BethIsraelLaheyHealth in the Boston area is seeking an experienced administrative professional to support leadership positions and a division by coordinating administrative work, projects and staff. This role requires deep knowledge of departmental programs, operations and hospital policies.

You will screen calls, schedule complex meetings, prepare travel, oversee committee planning, distribute minutes and draft agendas.