Healthcare Administrative Associate - Executive Support

Anna Jaques Hospital; Boston, Northern (MA, KY); Hybrid; USD 32,000 - 43,000; Full time

Job summary

Beth Israel Lahey Health is seeking a skilled administrative professional to provide secretarial support for division leadership. You will manage calendars, coordinate large meetings, prepare materials, and assist with events and reporting.

Strong MS Office skills and 3–5 years of relevant experience are required. In this role, you will work with diverse staff and external partners, handle sensitive information, and maintain department databases.

Qualifications

• High School diploma or GED required.
• Associate's degree preferred.
• 3-5 years related work experience required.
• Advanced skills with Microsoft applications (Outlook, Word, Excel, PowerPoint or Access) and other web-based applications.

Responsibilities

• Answers telephones, schedules appointments, and maintains calendars.
• Organizes conference calls, makes travel arrangements, and prepares for meetings with large numbers of participants.
• Plans, schedules, and organizes department meetings; prepares agenda and distributes minutes.
• Maintains department files and databases; assists in planning programs, seminars and events.
• Prepares complex documents and reports with graphics, charts, and stylized formatting.

Job description

Beth Israel Lahey Health is seeking a skilled administrative professional to provide secretarial support for division leadership. You will manage calendars, coordinate large meetings, prepare materials, and assist with events and reporting.

Strong MS Office skills and 3–5 years of relevant experience are required. In this role, you will work with diverse staff and external partners, handle sensitive information, and maintain department databases.