Executive Assistant to Surgery Chair | Strategic Admin Lead

Anna Jaques Hospital; Cambridge (MA); On-site; USD 65,000 - 100,000; Full time

Job summary

Beth Israel Lahey Health is seeking a skilled administrative professional to support the RN Senior Leadership and Chair of the Department of Surgery in a dynamic healthcare setting. The role requires handling confidential information, coordinating complex tasks, and interfacing with faculty, medical staff, and patients.

Responsibilities include calendar management, travel coordination, data presentation, and project support.

Qualifications

• Associate degree or equivalent from two-year college; bachelor’s preferred.
• 5–7 years of related experience, preferably in a healthcare setting.
• Strong discretion, diplomacy, and confidentiality in handling sensitive information.

Responsibilities

• Coordinates and processes office administrative tasks with data presentation.
• Manages Chair’s calendar, travel arrangements, agendas and documents.
• Advises internal/external contacts and follows up on important matters.
• Implements process improvements and supports executive office projects.
• Coordinates medical office activities and supervises assigned staff.
• Transcribes medical reports and proofs/edits manuscripts and papers.
• May coordinate residency/fellowship/education programs.
• Schedules patient visits and procedures across departments.

Skills

Microsoft Office

Excel

Word

PowerPoint

Diplomacy

Organizational skills

Communication

Calendar management

Education

Associate degree

Bachelor's degree preferred

Tools

MS Office suite

Video/virtual conferencing software

Calendar management tools

Job description

Beth Israel Lahey Health is seeking a skilled administrative professional to support the RN Senior Leadership and Chair of the Department of Surgery in a dynamic healthcare setting. The role requires handling confidential information, coordinating complex tasks, and interfacing with faculty, medical staff, and patients.

Responsibilities include calendar management, travel coordination, data presentation, and project support.