Student Services Administrative Specialist

Whitehouse ISD; Whitehouse (TX); On-site; USD 26,000 - 34,000; Full time

Job summary

Whitehouse ISD is seeking an Administrative Assistant to Student Services to organize and manage routine tasks, provide advanced clerical support to cabinet-level administrators, and handle confidential information with professionalism.

The role requires 3 years of secretarial experience, a high school diploma or GED, and strong customer service skills to assist families, students, staff, and the community while maintaining district processes and records.

Qualifications

• High school diploma or GED required.
• Proficient keyboarding, data entry, word processing, and file maintenance skills.
• Ability to use software to develop spreadsheets, perform data analysis, create databases, and execute word processing.
• Ability to prioritize workflow, make independent scheduling decisions, and multitask complex administrative activities.
• Basic math skills and knowledge of school district operations.

Responsibilities

• Prepare correspondence, forms, reports, manuals, and presentations.
• Compile, maintain, and file required records and documents.
• Perform routine bookkeeping, maintain budget records, and process purchase orders and payments.
• Order and maintain office supplies and program equipment.
• Process personnel time records, leave requests, and reports.
• Maintain emergency contact rosters, crisis binders, evacuation maps, and safety guides.

Skills

Keyboarding

Data entry

Word processing

File maintenance

Spreadsheets

Data analysis

Databases

Prioritization

Independent decision-making

Basic math

District knowledge

Reading comprehension

Customer service

Resource navigation

Education

High school diploma or GED

Tools

Office software

Job description

Whitehouse ISD is seeking an Administrative Assistant to Student Services to organize and manage routine tasks, provide advanced clerical support to cabinet-level administrators, and handle confidential information with professionalism.

The role requires 3 years of secretarial experience, a high school diploma or GED, and strong customer service skills to assist families, students, staff, and the community while maintaining district processes and records.