Administrative Assistant to Student Services

Whitehouse ISD

Whitehouse (TX)

On-site

USD 26,000 - 34,000

Full time

12 days ago

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Job summary

Whitehouse ISD is seeking an Administrative Assistant to Student Services to organize and manage routine tasks, provide advanced clerical support to cabinet-level administrators, and handle confidential information with professionalism.

The role requires 3 years of secretarial experience, a high school diploma or GED, and strong customer service skills to assist families, students, staff, and the community while maintaining district processes and records.

Qualifications

High school diploma or GED required.
Proficient keyboarding, data entry, word processing, and file maintenance skills.
Ability to use software to develop spreadsheets, perform data analysis, create databases, and execute word processing.
Ability to prioritize workflow, make independent scheduling decisions, and multitask complex administrative activities.
Basic math skills and knowledge of school district operations.

Responsibilities

Prepare correspondence, forms, reports, manuals, and presentations.
Compile, maintain, and file required records and documents.
Perform routine bookkeeping, maintain budget records, and process purchase orders and payments.
Order and maintain office supplies and program equipment.
Process personnel time records, leave requests, and reports.
Maintain emergency contact rosters, crisis binders, evacuation maps, and safety guides.

Skills

Keyboarding

Data entry

Word processing

File maintenance

Spreadsheets

Data analysis

Databases

Prioritization

Independent decision-making

Basic math

District knowledge

Reading comprehension

Customer service

Resource navigation

Education

High school diploma or GED

Tools

Office software

Job description

Administrative Assistant to Student Services

Whitehouse ISD Whitehouse ISD - Whitehouse, Texas Open in Google Maps

This job is also posted in ESC Region 7 Consortium Job Board

Job Details

Job ID: 5890611

Application Deadline: Posted until filled

Posted: Aug 18, 2026 12:00 AM (UTC)

Starting Date: Immediately

Job Description

Primary Purpose:

Under minimum supervision, organize and manage routine work activities and provide advanced clerical support to cabinet-level administrators, directors, or department heads. Handle confidential information and engage in frequent contact with all levels of district employees, outside agencies, parents, and the general public.

Qualifications:

Education/Certification:

High school diploma or GED

Special Knowledge/Skills:

Proficient skills in keyboarding, data entry, word processing, and file maintenance

Ability to use software to develop spreadsheets, perform data analysis, create databases, and execute word processing

Ability to prioritize workflow, make independent decisions regarding planning and scheduling, and multitask numerous complex administrative activities

Basic math skills

Knowledge of school district organization, operations, and administrative policies

Ability to read and comprehend instructions, correspondence, and memos

Strong customer service skills with the ability to assist parents, students, staff, and community members in a professional, patient, and helpful manner

Ability to explain district processes and requirements clearly and assist families in identifying appropriate resources or next steps

Ability to work effectively with families who may be frustrated, confused, or experiencing difficulty navigating district processes

Experience:

3 years of secretarial experience

Major Responsibilities and Duties

1. Prepare correspondence, forms, reports, manuals, and presentations.
2. Compile, maintain, and file required records and documents.
3. Perform routine bookkeeping, maintain budget records, and process purchase orders and payments.
4. Order and maintain office supplies and program equipment.
5. Process personnel time records, leave requests, and reports.
6. Maintain emergency contact rosters, crisis binders, evacuation maps, and safety guides.
7. Provide administrative support during drills and emergencies, including calls and administrator directives.
8. Track camera access requests, maintenance work orders, and campus repair requests.
9. Maintain inventory and licensing records for district two-way radios and repeater systems.
10. Monitor security cameras and review, clip, and securely archive authorized video footage.
11. Maintain knowledge of crisis management and emergency response procedures and attend required training.
12. Ability to remain calm under extreme duress situations.
13. Manage P3/Say Something anonymous tips and route reports to appropriate staff.
14. Manage district alarm codes, service requests, and work orders.
15. Use Raptor for emergency drills and volunteer background checks.
16. Maintain required Sentinel documentation, including door-check logs and Emergency Operations Plan annexes.
17. Serve as a professional point of contact for parents, students, staff, and community members.
18. Help families navigate district processes, forms, and documentation.
19. Support summer and high-volume registration.
20. Work with campuses and departments to resolve questions and provide follow-up.
21. Maintain department schedules and coordinate staff travel.
22. Coordinate meetings, materials, facilities, equipment, and catering.
23. Receive, sort, and distribute mail and other documents to department staff.
24. Maintain confidentiality of information.
25. Follow district safety protocols and emergency procedures.

Supervisory Responsibilities:

None.

Mental Demands/Physical Demands/Environmental Factors:

Tools/Equipment Used: Standard office equipment including personal computer and peripherals

Posture: Prolonged sitting; occasional bending/stooping, pushing/pulling, and twisting

Motion: Repetitive hand motions including frequent keyboarding and use of mouse; occasional reaching

Lifting: Occasional light lifting and carrying (less than 15 pounds)

Environment: May work prolonged or irregular hours; occasional districtwide travel

Mental Demands: Work with frequent interruptions; maintain emotional control under stress

Position Type: Full-time

Salary: $22 to $22 Per Hour

Job Categories:

Support Staff > Administrative Assistant

Welcome to Whitehouse ISD

At Whitehouse ISD, we believe in the power of unity. “One Town. One Family. One Whitehouse.” is the heart of who we are. It reflects the connections that bind our schools, families, and community together. Our purpose is to empower every student to reach their full potential, while our guiding principles are built on respect, collaboration, and a shared commitment to excellence. In Whitehouse, learning is a team effort. Whether in classrooms, on playing fields, on stage, or in service, our students thrive because they are supported by a caring and united community.

We are more than a school district—we are a family. And together, we are building a future we can all be proud of.

Our Mission: The mission of Whitehouse ISD, the standard of excellence, is to inspire and equip students through innovative and challenging opportunities.

Our Vision: Above all, students first.

Job Requirements