Administrative Assistant

International Leadership of Texas; Cleveland (TX); On-site; USD 35,000 - 45,000; Full time

Job summary

A charter school organization located in Cleveland, Texas is seeking an Administrative Assistant to ensure the efficient operation of the school office. This role involves clerical tasks, maintaining accurate records, assisting students and staff, and preparing various communications. Ideal candidates will hold a high school diploma or GED and possess at least two years of secretarial experience along with proficiency in required software applications. Strong organizational and communication skills are essential.

Qualifications

• Two years of secretarial experience required.
• Proficient in using software for spreadsheets and word processing.
• Ability to effectively communicate and organize tasks.

Responsibilities

• Prepare campus communications and maintain teacher attendance logs.
• Receive and route incoming calls, assist students, teachers, and parents.
• Prepare and process purchase orders and maintain budget records.

Skills

Proficient keyboarding and file maintenance skills

Ability to use software for spreadsheets, databases, and word processing

Ability to maintain accurate records

Knowledge of basic accounting principles

Ability to follow verbal and written instructions

Effective organizational, communication, and interpersonal skills

Education

High school diploma or GED

Job description

Overview

Ensure efficient operation of school administrative office and provide clerical services for school’s administrative staff.

Qualifications

Education/Certification: High school diploma or GED

Special Knowledge/Skills:

• Proficient keyboarding and file maintenance skills
• Ability to use software to develop spreadsheets, databases, and do word processing
• Ability to maintain accurate and auditable records
• Knowledge of basic accounting principles
• Ability to follow verbal and written instructions
• Ability to perform a variety of tasks often changing assignment on short notice
• Effective organizational, communication, and interpersonal skills

Experience: Two years of secretarial experience

Major Responsibilities and Duties

1. Prepare campus communications, correspondence, forms, manuals, reports, purchase orders, and payment authorizations following district standards and requirements. Prepare instructional materials and as requested.
2. Maintain a daily teacher attendance log and records for substitute teachers. Monitor and process time records including leave requests and reports. Compile information and submit to central office according to established procedures and deadlines.
3. Maintain school calendar of events.
4. Compile, maintain, and file all reports, records, and other documents as required. Maintain student records according to established procedures. Reception and Phones
5. Receive incoming calls, take reliable messages, and route to appropriate staff.
6. Assist students, teachers, and parents as needed.
7. Schedule meetings and appointments and maintain calendar for principal. Accounting and
8. Prepare and make cash deposits for activity account(s). May be responsible for maintenance of activity check register(s) and ledger(s).
9. Assist with campus budget preparation and maintain accurate records of expenditures. Prepare and process purchase orders and receive, store, and issue supplies and equipment.
10. Maintain inventory of fixed assets, equipment, and supplies.
11. Sort, distribute, or deliver mail and other documents.
12. Administer medication to students, check temperatures, and notify parents of student illness in nurse’s absence.
13. Maintain confidentiality.
14. Any and all other duties as assigned by your immediate supervisor.

Supervisory Responsibilities

Monitor the work of campus secretaries and clerical aides.