Student Records Imaging Specialist

Mississippi Gulf Coast Community College; Mississippi; On-site; USD 19,000 - 28,000; Part time

Job summary

Mississippi Gulf Coast Community College seeks a Records Imaging Assistant to scan admissions and financial aid documents, maintain student records, and ensure FERPA compliance. You will support the Admissions and Financial Aid offices, handle inquiries, and help coordinate campus-wide retention efforts.

Minimum qualifications include an associate degree, 2 years of office experience, and strong written/interpersonal skills. Proficiency with MS Office and scanner/copier use is required.

Qualifications

• Associate’s Degree from a regionally accredited institution.
• Minimum of 2 years working in an office environment.
• Excellent written and interpersonal communication skills.
• Proficiency in Microsoft Office Suite.
• Experience using office equipment specifically scanner/copier.

Responsibilities

• Scan documents (physical, digital, current, and historical), making sure the document is legible and formatted correctly.
• Assist the Admissions and Financial Aid Staff with matters that pertain to student records.
• Utilize Document Imaging Software to support office procedures as related to Admissions.
• Assist the Admissions and Financial Aid offices with answering and triaging incoming phone calls.
• Assist/participate/coordinate campus-wide student retention and recruitment efforts.
• Assist in the general office functions.
• Maintain student permanent record files for both active and inactive students, specifically the organization of the scanned records for future access.
• Maintain working knowledge and practices to insure adherence to the Family Education Rights and Privacy Act (FERPA).
• Be an effective member of the Student Services team by maintaining an effective working relationship with campus personnel, students, and the community.
• Maintain a positive, professional environment with time flexibility for multi-tasking.
• Handle difficult situations with positive and professional composure at all times.
• Perform other duties as assigned by the Director of Admissions and Records, Director of Financial Aid and/or the Dean of Student Services and Enrollment Management.
• Participate in professional development opportunities and training.
• Other duties as assigned by the Director of Admissions and Records and Director of Financial Aid.

Skills

Written communication

Interpersonal communication

MS Office

Office experience

Education

Associate’s Degree

Tools

Ellucian Banner System

Document Imaging Software

Database software

Job description

Mississippi Gulf Coast Community College seeks a Records Imaging Assistant to scan admissions and financial aid documents, maintain student records, and ensure FERPA compliance. You will support the Admissions and Financial Aid offices, handle inquiries, and help coordinate campus-wide retention efforts.

Minimum qualifications include an associate degree, 2 years of office experience, and strong written/interpersonal skills. Proficiency with MS Office and scanner/copier use is required.