Administrative Office Coordinator

Mississippi State University; Mississippi; On-site; USD 36,000 - 48,000; Full time

Job summary

Mississippi State University is seeking a detail-oriented office support specialist to perform a range of clerical tasks, maintain confidential records, and support department operations. The role emphasizes accuracy, organization, and reliable communication.

The position requires a high school diploma or GED with at least two years of related experience, and the ability to manage multiple tasks, calendars, and software tools in a busy environment.

Qualifications

• High school diploma or GED required.
• Two years of related experience preferred.
• Equivalent combination of related education and related experience may be considered.

Responsibilities

• Performs clerical duties including typing, data entry, drafting, editing, and printing letters, tables, and reports.
• Greets visitors, directs inquiries, and resolves routine administrative problems.
• Answers telephone, routes calls, takes messages, and provides information.
• Organizes and maintains educational materials and resources; keeps library neat.
• Maintains files, databases, and records; compiles data for internal reports.
• Sorts and distributes mail; drafts responses and operates office equipment.
• Arranges meetings, schedules interviews, and coordinates travel and lodging.
• Orders, stocks, and distributes office supplies; performs basic bookkeeping tasks.

Skills

Organizing

Confidentiality

Accounting basics

Follow directions

Reception skills

Calendar management

Written communication

Inventory control

Data entry

Office equipment

Education

High school diploma or GED

Job description

Mississippi State University is seeking a detail-oriented office support specialist to perform a range of clerical tasks, maintain confidential records, and support department operations. The role emphasizes accuracy, organization, and reliable communication.

The position requires a high school diploma or GED with at least two years of related experience, and the ability to manage multiple tasks, calendars, and software tools in a busy environment.