Imaging & Records Coordinator (Lead & Training)

California State University, Sacramento; Sacramento (CA); On-site; USD 51,000 - 75,000; Full time

Job summary

California State University, Sacramento seeks a lead position in Imaging Data Processing to coordinate the prep and processing of student records across multiple offices, including Admissions & Outreach, the Office of the University Registrar, and Financial Aid.

The role requires guiding student assistants, maintaining data integrity, and applying imaging/workflow knowledge to ensure accurate document handling in a fast-paced, on-site environment.

Qualifications

• Experience with document imaging processes and electronic transcripts in high-volume settings.
• Ability to upload, scan, index, verify and perform quality control of scanned images.
• Ability to develop, create, and deliver training documentation of processes and procedures.
• Strong organizational, time-management and teamwork skills.

Responsibilities

• Lead work direction and coordinate tasks of student assistants.
• Coordinate prep and processing of student records across Admissions & Outreach, Registrar, Financial Aid, and related offices.
• Ensure data integrity and efficient processing of documents in a high-production environment.
• Provide training and support to staff on imaging workflows and procedures.

Skills

Document imaging

Data entry

Training others

Time management

Teamwork

Problem solving

Education

High school diploma or equivalent

Tools

OnBase Workflow

OCR software

PeopleSoft

MS Word

Excel

Job description

California State University, Sacramento seeks a lead position in Imaging Data Processing to coordinate the prep and processing of student records across multiple offices, including Admissions & Outreach, the Office of the University Registrar, and Financial Aid.

The role requires guiding student assistants, maintaining data integrity, and applying imaging/workflow knowledge to ensure accurate document handling in a fast-paced, on-site environment.