Document Imager (Part-Time)

Mississippi Gulf Coast Community College; Mississippi; On-site; USD 19,000 - 28,000; Part time

Job summary

Mississippi Gulf Coast Community College seeks a Records Imaging Assistant to scan admissions and financial aid documents, maintain student records, and ensure FERPA compliance. You will support the Admissions and Financial Aid offices, handle inquiries, and help coordinate campus-wide retention efforts.

Minimum qualifications include an associate degree, 2 years of office experience, and strong written/interpersonal skills. Proficiency with MS Office and scanner/copier use is required.

Qualifications

• Associate’s Degree from a regionally accredited institution.
• Minimum of 2 years working in an office environment.
• Excellent written and interpersonal communication skills.
• Proficiency in Microsoft Office Suite.
• Experience using office equipment specifically scanner/copier.

Responsibilities

• Scan documents (physical, digital, current, and historical), making sure the document is legible and formatted correctly.
• Assist the Admissions and Financial Aid Staff with matters that pertain to student records.
• Utilize Document Imaging Software to support office procedures as related to Admissions.
• Assist the Admissions and Financial Aid offices with answering and triaging incoming phone calls.
• Assist/participate/coordinate campus-wide student retention and recruitment efforts.
• Assist in the general office functions.
• Maintain student permanent record files for both active and inactive students, specifically the organization of the scanned records for future access.
• Maintain working knowledge and practices to insure adherence to the Family Education Rights and Privacy Act (FERPA).
• Be an effective member of the Student Services team by maintaining an effective working relationship with campus personnel, students, and the community.
• Maintain a positive, professional environment with time flexibility for multi-tasking.
• Handle difficult situations with positive and professional composure at all times.
• Perform other duties as assigned by the Director of Admissions and Records, Director of Financial Aid and/or the Dean of Student Services and Enrollment Management.
• Participate in professional development opportunities and training.
• Other duties as assigned by the Director of Admissions and Records and Director of Financial Aid.

Skills

Written communication

Interpersonal communication

MS Office

Office experience

Education

Associate’s Degree

Tools

Ellucian Banner System

Document Imaging Software

Database software

Job description

Please see Special Instructions for more details.

PERS and Work Visa Notice:
The Public Employees’ Retirement System (PERS) is mandatory for all full-time employees. PERS contributions also apply to part-time employees who are already contributing to PERS through another full-time employer.
Full-time employees who have never contributed to PERS and begin a full-time position after March 1, 2026, will automatically be placed in Tier 5. Employees who previously requested a refund from PERS after leaving covered employment will also automatically be placed in Tier 5.
Additional information about PERS Tier 5 is available at https://www.pers.ms.gov/Tier5.

Applicants must be currently authorized to work in the United States on a full-time basis without the need for visa sponsorship. The College does not sponsor applicants for work visas, including but not limited to H-1B visas.

Position Information

Job Title

Job Description

This position will report to the Director of Admissions and Records and Financial Aid. The primary responsibility of the incumbent is to scan all student records (physical and digital) for the Perkinston Campus. The incumbent will provide support and services in the area of record-keeping processes and procedures as well as the maintenance of student records.

DUTIES AND RESPONSIBILITIES

• Scan documents (physical, digital, current, and historical), making sure the document is legible and formatted correctly.
• Assist the Admissions and Financial Aid Staff with matters that pertain to student records.
• Utilize Document Imaging Software to support office procedures as related to Admissions.
• Assist the Admissions and Financial Aid offices with answering and triaging incoming phone calls.
• Assist/participate/coordinate campus-wide student retention and recruitment efforts.
• Assist in the general office functions.
• Maintain student permanent record files for both active and inactive students, specifically the organization of the scanned records for future access.
• Maintain working knowledge and practices to insure adherence to the Family Education Rights and Privacy Act (FERPA).
• Be an effective member of the Student Services team by maintaining an effective working relationship with campus personnel, students, and the community.
• Maintain a positive, professional environment with time flexibility for multi-tasking.
• Handle difficult situations with positive and professional composure at all times.
• Perform other duties as assigned by the Director of Admissions and Records, Director of Financial Aid and/or the Dean of Student Services and Enrollment Management.
• Participate in professional development opportunities and training.
• Other duties as assigned by the Director of Admissions and Records and Director of Financial Aid.

Job Duties

Responsible for scanning admissions and financial aid documents in our imaging system.

Mandatory Qualifications

(M1) Minimum of an Associate’s Degree from a regionally accredited institution of higher learning.
(M2) Minimum of 2 years working in an office environment.
(M3) Excellent written and interpersonal communication skills.
(M4) Proficiency in Microsoft Office Suite.
(M5) Experience using office equipment specifically scanner/copier.

Desirable Qualifications

(D1) Work experience in a college setting.
(D2) Experience with Ellucian Banner System or other administrative software.
(D3) Experience with data entry into a database.
(D4) Experience interacting with students.
(D5) Experience with document imaging software.

EEO Statement

Mississippi Gulf Coast Community College is an Equal Opportunity Employer and welcomes students and employees without regard to race, color, religion, national origin, sex, pregnancy, age, or qualified disability in its programs and activities. For further information, contact the Compliance Officer P.O. Box 609, Perkinston, Mississippi, 39573, telephone number 601-528-8735, email address [e-mail].

The College:

The Mississippi Gulf Coast Community College District serves a four-county area with three major campuses, the Community Campus and four centers including: Perkinston Campus, Perkinston, MS; Harrison County Campus, Gulfport, MS; Jackson County Campus, Gautier, MS. Additionally, The Bryant Center at Tradition, Biloxi, MS; Advanced Manufacturing and Technology Center, Gulfport, MS; Haley Reeves Barbour Maritime Training Academy, Pascagoula, MS; Naval Construction Battalion Center, Gulfport, MS; Keesler Center, Biloxi, MS; The West Harrison Center, Long Beach, MS; and George County Center, Lucedale, MS.
State and regional associations accredit Mississippi Gulf Coast Community College, and several programs are accredited nationally. Offerings include academic, technical degree, vocational skill and adult continuing education programs.

Classification

Classification Hourly

Open Date

Open Date 11/04/2026

Close Date

Close Date 11/17/2026

Open Until Filled No

Special Instructions to Applicants

PERS and Work Visa Notice:
The Public Employees’ Retirement System ( PERS ) is mandatory for all full-time employees. PERS contributions also apply to part-time employees who are already contributing to PERS through another full-time employer.
Full-time employees who have never contributed to PERS and begin a full-time position after March 1, 2026, will automatically be placed in Tier 5. Employees who previously requested a refund from PERS after leaving covered employment will also automatically be placed in Tier 5.
Additional information about PERS Tier 5 is available at https://www.pers.ms.gov/Tier5 .

Applicants must be currently authorized to work in the United States on a full-time basis without the need for visa sponsorship. The College does not sponsor applicants for work visas, including but not limited to H-1B visas.

For more information on the position, please contact (Name, Address, Phone, and Email):

Heather Dearman
Director of Financial Aid
PO Box 548
Perkinston, MS 39573
601-928-6225
[e-mail]

Supplemental Questions

Required fields are indicated with an asterisk (*).