Student Experience Admin Pro — Front Desk & Operations

Phase2 Technology; Austin (TX); On-site; USD 45,000 - 55,000; Full time

Job summary

The University of Texas at Austin invites applications for an Administrative Associate with the Texas Student Experience on the UT Main Campus. The role serves as the first point of contact for visitors and staff, manages front desk operations, coordinates calendars, travel, and events, and supports the Executive Assistant to the Vice President.

You'll supervise student workers, handle purchasing and filing, and maintain a welcoming, professional office environment aligned with the university's

Qualifications

• High school diploma or GED required.
• At least five years of administrative or clerical experience.
• Experience delivering customer service in a professional office setting.
• Ability to manage multiple tasks with attention to detail.
• Excellent verbal and written communication skills.
• Proficiency with Microsoft Office (Outlook, Word, Excel, PowerPoint).
• Ability to work independently with competing priorities.

Responsibilities

• Serve as the primary receptionist and front desk representative.
• Welcome and assist visitors, students, staff, and community members.
• Answer, screen, and direct calls, emails, and inquiries.
• Coordinate office logistics, conference room scheduling, and general operations.
• Recruit, train, schedule, and supervise student employees.
• Provide guidance and mentorship to student workers.
• Support the Executive Assistant with calendar coordination, travel, and events.
• Prepare correspondence and meeting materials.
• Coordinate purchasing and filing systems.
• Maintain organized electronic and physical records.

Skills

Customer service

Communication skills

Microsoft Office Suite

Detail-oriented

Independent work

Education

High school graduation or GED

Tools

Microsoft Office (Outlook, Word, Excel, PowerPoint)

Job description

The University of Texas at Austin invites applications for an Administrative Associate with the Texas Student Experience on the UT Main Campus. The role serves as the first point of contact for visitors and staff, manages front desk operations, coordinates calendars, travel, and events, and supports the Executive Assistant to the Vice President.

You'll supervise student workers, handle purchasing and filing, and maintain a welcoming, professional office environment aligned with the university's