Administrative Assistant & Front Desk Support

The University of Texas at Austin; Austin (TX); On-site; USD 25,000 - 41,000; Full time

Job summary

The University of Texas at Austin's Harry Ransom Center is seeking an Administrative Assistant to serve as the first point of contact for the Administrative Suite and the Director’s Office. You will handle travel requests, reimbursements, payments, events, and day-to-day operations, while supporting leadership and staff across the Center.

Responsibilities include calendar management, vendor setup via DocuSign, mail handling, and coordination of shipments.

Qualifications

• High School diploma or GED and 3 years of clerical experience OR
• High School diploma or GED and 1 year of experience at the Sr. Office Assistant Level
• Familiarity with administrative software such as Microsoft Office Suite and DocuSign

Responsibilities

• Create a warm and welcoming environment for staff, visitors, scholars and other guests at the Administrative Suite.
• Manage multi-line telephone, direct calls, update voicemail, and relay messages to appropriate staff.
• Assist staff with travel requests and reimbursements, including using the request system.
• Coordinate domestic and international shipments, mailings, and address printing.
• Support calendar management and assist with director's communications with donors and VIP visitors.
• Process income vouchers and help set up vendors using DocuSign and related forms.
• Manage mailroom supplies, oversee copier/shredder, and support room reservations.
• Organize weekly Scholar’s Coffee and staff meetings, including refreshments.
• May supervise student workers and perform other related functions.

Education

High School diploma or GED

Tools

Microsoft Office Suite

DocuSign

Job description

The University of Texas at Austin's Harry Ransom Center is seeking an Administrative Assistant to serve as the first point of contact for the Administrative Suite and the Director’s Office. You will handle travel requests, reimbursements, payments, events, and day-to-day operations, while supporting leadership and staff across the Center.

Responsibilities include calendar management, vendor setup via DocuSign, mail handling, and coordination of shipments.