Student Experience Admin Coordinator - Front Desk & Ops

University of Texas; Austin, Northern (TX, KY); Hybrid; USD 45,000 - 55,000; Full time

Job summary

The University of Texas’ Texas Student Experience invites applications for an Administrative Associate who serves as the first contact at the front desk and provides essential administrative support to the Office of the Vice President for Student Experience.

You will supervise student workers, coordinate meetings, manage calendar logistics, travel arrangements, and assist with reports and purchasing, contributing to a welcoming, efficient office aligned with the university's mission.

Qualifications

• High school graduation or GED.
• Five years of administrative, clerical, customer service, or office support experience.
• Experience coordinating multiple tasks and priorities with attention to detail.
• Strong verbal and written communication skills.
• Proficiency with Microsoft Office applications, including Outlook, Word, Excel, and PowerPoint.

Responsibilities

• Serve as the primary receptionist and front desk representative for Texas Student Experience and welcome visitors, students, and staff in a professional manner.
• Recruit, train, schedule, and supervise student employees; assign work and monitor performance.
• Provide calendar coordination, travel arrangements, meeting logistics, and event preparation for the VP’s executive assistant.
• Coordinate purchasing, supplies, and filing systems; support office communications and special projects.

Skills

Verbal communication

Written communication

Microsoft Office

Customer service

Time management

Independent work

Education

High school diploma or GED

Tools

Outlook

Word

Excel

PowerPoint

Job description

The University of Texas’ Texas Student Experience invites applications for an Administrative Associate who serves as the first contact at the front desk and provides essential administrative support to the Office of the Vice President for Student Experience.

You will supervise student workers, coordinate meetings, manage calendar logistics, travel arrangements, and assist with reports and purchasing, contributing to a welcoming, efficient office aligned with the university's mission.