Administrative Associate, Texas Student Exprerience

University of Texas; Austin, Northern (TX, KY); Hybrid; USD 45,000 - 55,000; Full time

Job summary

The University of Texas’ Texas Student Experience invites applications for an Administrative Associate who serves as the first contact at the front desk and provides essential administrative support to the Office of the Vice President for Student Experience.

You will supervise student workers, coordinate meetings, manage calendar logistics, travel arrangements, and assist with reports and purchasing, contributing to a welcoming, efficient office aligned with the university's mission.

Qualifications

• High school graduation or GED.
• Five years of administrative, clerical, customer service, or office support experience.
• Experience coordinating multiple tasks and priorities with attention to detail.
• Strong verbal and written communication skills.
• Proficiency with Microsoft Office applications, including Outlook, Word, Excel, and PowerPoint.

Responsibilities

• Serve as the primary receptionist and front desk representative for Texas Student Experience and welcome visitors, students, and staff in a professional manner.
• Recruit, train, schedule, and supervise student employees; assign work and monitor performance.
• Provide calendar coordination, travel arrangements, meeting logistics, and event preparation for the VP’s executive assistant.
• Coordinate purchasing, supplies, and filing systems; support office communications and special projects.

Skills

Verbal communication

Written communication

Microsoft Office

Customer service

Time management

Independent work

Education

High school diploma or GED

Tools

Outlook

Word

Excel

PowerPoint

Job description

## PurposeTexas Student Experience is dedicated to creating a seamless, supportive, and transformative experience for every Longhorn. This position offers an opportunity to contribute directly to student success while supporting executive leadership and helping create a welcoming environment for the university community. The Texas Student Experience (TSE) Administrative Associate serves as the first point of contact for visitors, students, staff, faculty, and external partners, providing exceptional customer service and administrative support for the Office of the Vice President for Student Experience. This position manages the daily operations of the front desk, supervises and coordinates student workers, and provides administrative assistance to the Executive Assistant to the Vice President. The Administrative Associate plays a key role in maintaining a welcoming, professional, and efficient office environment while supporting the mission and strategic priorities of Texas Student Experience. ## Responsibilities ## Front Desk Operations and Customer Service* Serve as the primary receptionist and front desk representative for Texas Student Experience.* Welcome and assist visitors, students, faculty, staff, and community members in a professional and courteous manner.* Answer, screen, and direct incoming phone calls, emails, and inquiries.* Manage office reception functions, including visitor check-in and routing of requests to appropriate departments or staff.* Coordinate office logistics, conference room scheduling, and general office operations. ## Student Worker Supervision and Coordination* Recruit, train, schedule, and provide day-to-day supervision of student employees* Assign work, monitor performance, and ensure completion of front desk and administrative tasks.* Develop student worker schedules to maintain office coverage during operating hours.* Provide guidance and mentorship to student employees while fostering professional development and customer service excellence. ## Administrative Support* Support the Executive Assistant to the Vice President with administrative and operational tasks as assigned.* Assist with calendar coordination, meeting logistics, travel arrangements, and event preparations.* Prepare correspondence, reports, presentations, documents, and meeting materials.* Coordinate purchasing, supply management, and other business operations functions.* Maintain organized electronic and physical filing systems and records.* Assist with departmental projects, special initiatives, and office communications. ## Office Coordination* Monitor and maintain office supplies, equipment, and common spaces.* Support planning and execution of meetings, trainings, and campus events.* Coordinate vendor deliveries, service requests, and facility-related concerns.* Ensure a positive, professional, and student-centered environment for all office visitors. ## Required Qualifications * High school graduation or GED.* Five years of administrative, clerical, customer service, or office support experience.* Experience providing customer service in a professional office setting.* Experience coordinating multiple tasks and priorities with attention to detail.* Strong verbal and written communication skills.* Proficiency with Microsoft Office applications, including Outlook, Word, Excel, and PowerPoint.* Demonstrated ability to work independently while managing competing priorities. *Relevant education and experience may be substituted as appropriate.* ## Preferred Qualifications * Experience working in higher education or a student services environment.* Experience supervising, training, or coordinating student employees or part-time staff.* Experience supporting executive-level administrators.* Experience coordinating events, meetings, or office operations.* Familiarity with university administrative systems and processes.* Commitment to providing exceptional customer service and supporting student success. ### Knowledge, Skills and Abilities * Outstanding interpersonal and customer service skills.* Strong organizational and time-management skills.* Ability to maintain confidentiality and exercise sound judgment.* Ability to manage multiple projects and deadlines simultaneously.* Ability to foster a welcoming environment. ## Salary Range$50,000 ## Working Conditions* Standard office environment.* Regular attendance during normal business hours.* Occasional evening or weekend work may be required to support events or special projects. ## Required Materials* Resume/CV* 3 work references with their contact information; at least one reference should be from a supervisor* Letter of interest