Remote Workforce Coordinator: Scheduling & Analytics

Simera; San Francisco (CA); On-site; USD 70,000 - 100,000; Full time

Job summary

Simera is seeking a highly organized Workforce Coordinator in a fully remote role to support planning, scheduling, and day-to-day resource management across teams. You will monitor staffing, optimize schedules, and generate actionable workforce reports to align resources with business demands.

The role requires strong analytical abilities, attention to detail, and excellent communication for cross-functional collaboration with operations, HR, and team leads.

Qualifications

• Experience as a Workforce Coordinator or similar role.
• Experience with workforce scheduling and data analysis.
• Strong Excel or Google Sheets skills, including formulas and reporting.
• Ability to manage multiple priorities in a fast-paced environment.
• Excellent written and verbal communication skills.

Responsibilities

• Coordinate workforce schedules, staffing plans, and resource allocation based on business needs.
• Monitor staffing levels, workload, attendance, availability, and capacity to identify gaps or overages.
• Prepare and maintain workforce schedules, forecasts, reports, and staffing trackers.
• Analyze operational data and workforce metrics to support staffing and scheduling decisions.
• Coordinate shift assignments, schedule changes, coverage, and time-off requests.
• Monitor real-time workforce activity and adjust as needed to maintain coverage.
• Collaborate with operations managers, team leaders, HR, and other stakeholders to address requirements.
• Track productivity, utilization, attendance, service levels, and other workforce indicators.
• Support workforce forecasting and capacity planning activities.
• Maintain accurate employee, scheduling, and workforce-related records.
• Prepare regular workforce reports and provide insights and recommendations to management.
• Assist with onboarding, staffing changes, and workforce-related administrative activities.
• Identify opportunities to improve efficiency, productivity, scheduling accuracy, and resource utilization.
• Support implementation and improvement of workforce management processes and tools.

Skills

Analytical skills

Organizational skills

Time-management

Attention to detail

Communication skills

Workforce planning

Scheduling

Resource management

Excel

Google Sheets

Workforce management tools

Stakeholder management

Cross-functional collaboration

Adaptability

Independent work

Tools

Microsoft Excel

Google Sheets

Workforce management tools

Job description

Simera is seeking a highly organized Workforce Coordinator in a fully remote role to support planning, scheduling, and day-to-day resource management across teams. You will monitor staffing, optimize schedules, and generate actionable workforce reports to align resources with business demands.

The role requires strong analytical abilities, attention to detail, and excellent communication for cross-functional collaboration with operations, HR, and team leads.