Strategic Remote Executive Assistant to US Executives

LauLau Offshore and Nearshore Staffing; United States; Remote; USD 55,000 - 85,000; Full time

Job summary

LauLau Offshore and Nearshore Staffing is seeking an experienced Executive Assistant to provide high-level remote support to a U.S.-based owner or executive team. The role requires strong scheduling, communication, and organizational skills to keep calendars and projects moving smoothly.

You will manage calendars, travel, inboxes, and draft correspondence while supporting with AI tools, CRM, and Microsoft 365/Google Workspace. This is a remote, long-term position with a reputable U.S. company.

Qualifications

• Minimum 5 years of professional experience as an Executive Assistant or similar senior support role.
• Minimum 2 years supporting U.S.-based executives or professionals.
• Excellent written and verbal English communication skills.
• Advanced proficiency with Microsoft Office 365 and/or Google Workspace.
• Experience with project management, CRM, or task management platforms.
• Ability to work independently and anticipate executive needs.

Responsibilities

• Manage calendars, appointments, meetings, and scheduling across multiple priorities.
• Coordinate travel, including flights, hotels, transportation, and itineraries.
• Manage inboxes, draft correspondence, organize follow-ups, and flag urgent matters.
• Prepare meeting agendas, notes, presentations, reports, and business documents.
• Track action items, deadlines, and executive priorities.
• Coordinate with clients, vendors, team members, and external partners.
• Support project management and ensure tasks move forward on schedule.
• Maintain organized digital files, records, and shared folders.
• Conduct online research and prepare concise summaries for executive review.
• Handle confidential information with discretion.
• Assist with expense tracking, invoices, receipts, and administrative reporting.
• Support CRM updates, contact management, and business development follow-up.
• Use AI tools to support research, drafting, organization, and productivity.
• Work within Microsoft 365, Google Workspace, Zoom, Slack, and other cloud-based systems.

Skills

Calendar management

Travel coordination

Inbox management

Executive support experience

English communication

CRM and project tools

Tools

Microsoft 365

Google Workspace

Zoom

Slack

CRM systems

Job description

LauLau Offshore and Nearshore Staffing is seeking an experienced Executive Assistant to provide high-level remote support to a U.S.-based owner or executive team. The role requires strong scheduling, communication, and organizational skills to keep calendars and projects moving smoothly.

You will manage calendars, travel, inboxes, and draft correspondence while supporting with AI tools, CRM, and Microsoft 365/Google Workspace. This is a remote, long-term position with a reputable U.S. company.