Remote Executive Assistant: Strategic Ops & Exec Support

MyOutDesk, LLC; United States; Remote; USD 42,000 - 64,000; Part time

Benefits offered by this job

Placement bonus

Referral program

Cash advance program

HMO coverage

Dental benefits

Optical reimbursement

Life insurance

Maternity reimbursement

Paid holidays

Vacation leave credits

Sick leave credits

Upskilling opportunities

Mentorship and collaboration

Career advancement pathways

Diverse, supportive workplace

Job summary

MyOutDesk, LLC is seeking a highly organized Executive Assistant to provide high-level administrative, operational, and organizational support to an executive. The role requires independent work, strong judgment, and the ability to coordinate with internal teams, clients, and vendors.

You will manage calendars, plan meetings, handle travel, prepare materials, and oversee confidential information in a remote, fast-paced environment.

Qualifications

• Bachelor’s degree in Business Administration, Management, Communications, or a related field preferred.
• 3+ years of experience in Executive/Administrative/Operations support roles.
• Strong written and verbal English communication skills.
• Excellent organizational and time-management skills.
• Strong attention to detail and ability to manage multiple priorities.

Responsibilities

• Manage and maintain the executive’s calendar, appointments, meetings, and commitments.
• Coordinate internal and external meetings, including scheduling, agendas, meeting materials, and follow-ups.
• Monitor emails and communications, prioritizing items for the executive.
• Prepare, organize, and maintain presentations, reports, and documents.
• Conduct research and gather information for meetings and projects.
• Coordinate travel arrangements and related logistics.
• Prepare expense reports, invoices, and reimbursements.
• Maintain confidential files and documentation.
• Assist with projects, events, and business initiatives.
• Follow up on items with internal teams and external stakeholders.

Skills

Calendar management

Meeting coordination

Executive communication

Travel arrangements

Research and preparation

Project management

MS Office/Google Workspace

Discretion and confidentiality

Independent work

Education

Bachelor’s degree in Business Administration/Management/Communications

Tools

Microsoft Office

Google Workspace

Job description

MyOutDesk, LLC is seeking a highly organized Executive Assistant to provide high-level administrative, operational, and organizational support to an executive. The role requires independent work, strong judgment, and the ability to coordinate with internal teams, clients, and vendors.

You will manage calendars, plan meetings, handle travel, prepare materials, and oversee confidential information in a remote, fast-paced environment.