Strategic Proposal Coordinator & Admin Lead

Traffic, Planning, and Design, Inc.; Freehold (NJ); On-site; USD 39,000 - 45,000; Full time

Job summary

Hirebridge LLC is seeking a full-time Proposal Coordinator to support proposal submissions and marketing administration. The role focuses on researching NJ and other state opportunities, coordinating internal communications, and organizing documentation for bids.

The position requires strong writing, MS Office, and familiarity with proposal processes. Compensation is hourly, reflecting market rates, with opportunities for growth within the NJ region.

Qualifications

• Coursework in Business Administration, Marketing, Communications or related field.
• Associates or Bachelor’s degree completed or in progress.
• Experience in communications/marketing and proposals is a plus.

Responsibilities

• Conduct NJ and other states’ project ads searches daily.
• Send company-wide notification emails (Leads, Pursuits, Awards).
• Print, bind, and mail NJ Proposal Team packages.
• Maintain databases, sheets, and tracking tools for qualifications and project experience.
• Assist in preparation of RFPs, RFQs, and related government responses.
• Assist NJ Proposal Team with contract documents, onboarding, and event coordination.
• Coordinate marketing events across New Jersey region.

Skills

Proposal writing

Marketing communications

Microsoft Office

Adobe InDesign

SF 330 forms

Project coordination

Excellent writing

Education

Associates or Bachelor’s degree in Business Administration, Marketing, Communications

Tools

Microsoft Office Suite

Adobe Creative Suite (InDesign)

SF 330 forms

Job description

Hirebridge LLC is seeking a full-time Proposal Coordinator to support proposal submissions and marketing administration. The role focuses on researching NJ and other state opportunities, coordinating internal communications, and organizing documentation for bids.

The position requires strong writing, MS Office, and familiarity with proposal processes. Compensation is hourly, reflecting market rates, with opportunities for growth within the NJ region.