Proposal Coordinator - AEC Pursuits & Content

JGM; Newark (NJ); On-site; USD 55,000 - 85,000; Full time

Job summary

JGM is seeking a detail-oriented Proposal Coordinator to support our Newark, NJ office in coordinating, developing, and producing high-quality proposals and pursuit materials. You will work with leadership, management, and technical staff to ensure accurate, compelling, and timely submissions.

This role emphasizes organization, deadline-driven performance, and collaboration across departments to translate complex project information into clear proposal content and maintain branding standards.

Qualifications

• Bachelor’s degree in Marketing, Communications, Business Administration, English, Construction Management, Architecture, Engineering, or a related field preferred.
• 2–5 years of experience in proposal coordination, marketing, business development, or a related role preferred.
• Experience within the AEC, construction management, architecture, engineering, infrastructure, or professional services industry strongly preferred.
• Experience responding to RFPs, RFQs, and SOQs preferred.
• Strong writing, editing, proofreading, and organizational skills.
• Strong attention to detail and ability to interpret complex solicitation requirements.
• Ability to manage multiple proposals and competing deadlines simultaneously.
• Strong communication and interpersonal skills with the ability to coordinate effectively across departments and levels of leadership.
• Ability to work independently while also collaborating effectively as part of a team.

Responsibilities

• Coordinate the development and submission of RFPs, RFQs, SOQs, and other pursuit materials.
• Review solicitation documents and identify submission requirements, evaluation criteria, deadlines, forms, and required documentation.
• Develop proposal schedules, outlines, compliance checklists, and production timelines.
• Coordinate proposal activities with executives, project managers, technical staff, consultants, and teaming partners.
• Collect and organize resumes, project descriptions, references, certifications, forms, and other required proposal information.
• Draft, edit, proofread, and format proposal content to ensure clarity, consistency, accuracy, and alignment with solicitation requirements.
• Track proposal milestones and follow up with contributors to ensure internal deadlines are met.
• Manage final proposal production, quality-control reviews, and electronic or hard-copy submissions.
• Maintain and update proposal-related content, including employee resumes, project profiles, company qualifications, organizational charts, and boilerplate information.
• Assist with developing presentations, interview materials, leave-behinds, and other materials supporting project pursuits.
• Collaborate with technical staff to translate complex project information into clear and compelling proposal content.
• Support the development of graphics, charts, organizational diagrams, and other visual elements.
• Ensure proposal materials maintain consistent company branding, messaging, formatting, and quality standards.
• Maintain an organized library of past proposals, project information resumes, graphics, and reusable marketing materials.
• Assist leadership and business development teams with identifying, tracking, and coordinating upcoming opportunities.
• Maintain proposal and pursuit calendars, opportunity trackers, and related databases.
• Support go/no-go meetings and pursuit planning activities.
• Research prospective clients, projects, competitors, and market opportunities as needed.
• Coordinate with teaming partners and subcontractors to obtain required qualifications and proposal information.
• Assist with post-submission activities, including interview preparation, presentation development, debrief documentation, and proposal tracking.
• Help track proposal outcomes, including wins, losses, pending pursuits, and lessons learned.

Skills

Strong writing

Editing

Proofreading

Organizational skills

Attention to detail

Time management

Communication skills

Collaboration

Deadline management

Education

Bachelor’s degree (relevant field)

Tools

MS Office

Adobe Acrobat

InDesign

CRM / proposal management

Job description

JGM is seeking a detail-oriented Proposal Coordinator to support our Newark, NJ office in coordinating, developing, and producing high-quality proposals and pursuit materials. You will work with leadership, management, and technical staff to ensure accurate, compelling, and timely submissions.

This role emphasizes organization, deadline-driven performance, and collaboration across departments to translate complex project information into clear proposal content and maintain branding standards.