Proposal & Marketing Operations Coordinator

Traffic, Planning, and Design, Inc.; Lawrenceville (NJ); On-site; USD 39,000 - 45,000; Full time

Job summary

TPD is seeking a full-time Proposal Coordinator in New Jersey to assist with proposal submissions and marketing admin tasks. You will handle website searches for advertisements, coordinate emails, and prepare/maintain qualification materials and resumes for NJ projects.

The role requires strong writing, organizational skills, and the ability to manage multiple deadlines in a team environment. This is an on-site opportunity with engagement in regional marketing events.

Qualifications

• Coursework or a Bachelor's/Associate degree in Business Admin, Marketing or Communications.
• NJ Notary license is a plus (can work with new hire to acquire if necessary).
• 4–8 years experience in communications or marketing; proposal experience a plus.
• Proficient with Microsoft Office Suite.
• Experience with Adobe Creative Suite (InDesign) preferred but not required.
• Experience with SF 330 forms, technical writing, and A/E/C industry experience preferred but not required.
• Excellent organizational skills with ability to manage multiple projects and work independently or in a team.
• Ability to multi-task and manage several projects under tight deadlines.
• Excellent writing skills.
• Impeccable attention to detail.
• Good interpersonal and communication skills.
• Willingness to collaborate with engineers to prepare written materials and meet deadlines.
• Team player and willingness to assist with related duties.

Responsibilities

• Search New Jersey and possibly other states’ websites for pertinent project advertisements daily.
• Send company-wide notification emails: Leads, Pursuits, Awards, etc.
• Print, bind, and mail packages for NJ Proposal Team.
• Maintain databases, spreadsheets, and tracking tools for qualifications, credentials, and project experience.
• Maintain/update NJ Licenses, NJ Master Resumes, NJ Master Project Sheets, and NJ Pointed Services Sheets.
• Assist NJ Proposal Team in preparing RFQs/RFPs and related responses from start to finish for government agencies.
• Coordinate on and attend marketing events in the NJ region.
• Provide office administrative support: mail, printing checks, supplies, events.
• Assist NJ Managers with contract document administration and onboarding of new hires.

Skills

Excellent writing

Organizational skills

Multitasking

Communication skills

Team player

Interpersonal skills

Project coordination

Attention to detail

Education

Associates or Bachelor's degree in Business Administration, Marketing, Communications

Tools

Microsoft Office Suite

Adobe Creative Suite (InDesign)

SF 330 forms

Job description

TPD is seeking a full-time Proposal Coordinator in New Jersey to assist with proposal submissions and marketing admin tasks. You will handle website searches for advertisements, coordinate emails, and prepare/maintain qualification materials and resumes for NJ projects.

The role requires strong writing, organizational skills, and the ability to manage multiple deadlines in a team environment. This is an on-site opportunity with engagement in regional marketing events.