Junior Proposal Coordinator

FRC; Erie, Vienna (Erie County, VA); On-site; USD 45,000 - 60,000; Full time

Job summary

Paycom - ATS is seeking a Junior Proposal Coordinator in Erie, PA to organize proposal efforts, format documents, track requirements, and keep activities moving on schedule.

You will review solicitations, create checklists and templates, manage deadlines, and assist with final quality-control and submission preparation. Entry-level opportunity with growth into capture and operations.

Qualifications

• Strong organization, attention to detail, and follow-through.
• Strong writing, proofreading, grammar, and reading-comprehension skills.
• Ability to manage multiple assignments and deadlines.
• Comfortable using Word, Excel, PowerPoint, Outlook, and Teams.
• Ability to learn SharePoint, HubSpot, and government procurement processes.
• Associate's or bachelor's degree completed or in progress preferred

Responsibilities

• Review RFPs, RFQs, RFIs, and other solicitations to identify requirements, deadlines, forms, and submission instructions.
• Create proposal checklists, compliance matrices, templates, calendars, and task lists.
• Track assignments and deadlines and follow up with contributors to keep proposal efforts on schedule.
• Format, assemble, proofread, and copy edit proposal documents for consistency, accuracy, and compliance.
• Populate proposal templates using approved company information and reusable content.
• Maintain organized proposal files, templates, and content libraries in SharePoint.
• Keep opportunity information, deadlines, documents, and status current in HubSpot and SharePoint.
• Conduct basic research to identify potential government and public-sector opportunities.
• Assist with final quality-control reviews and proposal submission preparation

Skills

Organization

Detail-oriented

Writing skills

Multitasking

Microsoft Office

Communication

Education

Associate's or Bachelor's degree in progress/completed

Tools

Word

Excel

PowerPoint

Outlook

Teams

SharePoint

HubSpot

Job description

Job Details: Job Location: Erie, PA 16501, Position Type: Full Time, Salary Range: $45,000.00 - $60,000.00 Salary/year, Travel Percentage: Negligible, Job Summary

The Junior Proposal Coordinator will help organize proposal efforts, prepare and format documents, track requirements and assignments, maintain opportunity information, and keep proposal activities moving on schedule.

Primary Responsibilities

• Review RFPs, RFQs, RFIs, and other solicitations to identify requirements, deadlines, forms, and submission instructions
• Create proposal checklists, compliance matrices, templates, calendars, and task lists
• Track assignments and deadlines and follow up with contributors to keep proposal efforts on schedule
• Format, assemble, proofread, and copy edit proposal documents for consistency, accuracy, and compliance
• Populate proposal templates using approved company information and reusable content
• Maintain organized proposal files, templates, and content libraries in SharePoint
• Keep opportunity information, deadlines, documents, and status current in HubSpot and SharePoint
• Conduct basic research to identify potential government and public-sector opportunities
• Assist with final quality-control reviews and proposal submission preparation

Qualifications: Required Knowledge, Skills, and Abilities

• Strong organization, attention to detail, and follow-through
• Strong writing, proofreading, grammar, and reading-comprehension skills
• Ability to manage multiple assignments and deadlines
• Comfortable using Microsoft Word, Excel, PowerPoint, Outlook, and Teams
• Ability to learn SharePoint, HubSpot, and government procurement processes
• Associate's or bachelor's degree completed or in progress preferred

Preferred Knowledge, Skills, and Abilities

• Prior proposal, government contracting, HubSpot, or SharePoint experience is helpful but not required.

Growth Opportunity

This position is designed as an entry point into proposal, capture, and business operations. As the team member develops, there will be opportunities to take greater ownership of proposal efforts and capture activities or expand into broader corporate operations, project coordination, and project/program management responsibilities based on individual strengths, interests, and business needs.

Physical Requirements

• Prolonged periods of sitting at a desk and working on a computer
• Must be able to lift 15 pounds at times